The Opportunity

Ulteig is seeking qualified candidates for the position of Document Control Specialist position. The Document Control Specialist is a crucial contributor to the success of department projects. The Document Control Specialist will be responsible for maintaining an organized and detailed library of project documentation primarily using ProjectWise. The Document Controls Specialist will be responsible for the administration and control of documents that are received, created or issued as part of a project in an engineering consulting environment.

What You’ll Do

• Maintains, organizes, and updates documents in electronic drawing management systems. Familiarity with ProjectWise required; AutoDesk Vault, BIM 360, and SharePoint preferred.
• Provides on-time and on-budget, complete administrative and analytical support in relation to engineering document services.
• Demonstrates adherence to client driven engineering document services policies, procedures, standards and guidelines.
• Provides services for engineering document requests.
• Communicates document requirements and client standards to engineering team.
• Performs collection, entry, and distribution procedures as required.
• Ensures document transmittals by others are accurate and complete.
• Utilizes interpersonal skills in maintaining balance with all parties' requirements and priorities.
• Proactively communicates with client Document Control Specialists and internal teams to manage workload and project requests.
• Contributes to development of department policies including documentation, storage, and organization policies.
• Initiates corrective action for continuous improvement of efficiency and customer service
• Performs quality assurance and quality control of engineering documents.
• Performs periodic archiving and audits to maintain document repository standards
• Investigates compliancy as necessary.
• Support of engineering documents with verification of document accuracy through audits.

What We Expect from You

• High School Diploma or equivalent required. Associate degree or higher preferred.
• 2 years previous document control experience in an engineering, construction, or technical office preferred
• Demonstrated proficiency in analyzing data, problem identification and resolution and ability to generate clear/concise reports indicating key issues
• Microsoft Office Applications Experience (i.e. Excel, Word, etc.)
• Strong communication and organization skills both verbal and written
• High attention to detail
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Ability to work on multiple tasks and prioritize work
• Must be willing to work extended hours as necessary
• Ability to work cross functionally as a team
• Must have authorization to work permanently in the US

As you consider applying for a position at Ulteig, we encourage you to think outside the box – because we do! You might not meet 100% of the skills listed in a description, but we are committed to hiring people with exceptional talent, ability and potential, and then creating an environment where they can become the best versions of themselves. We don’t want to miss out on the possibility of speaking with the next outstanding Ulteig team member, so please apply if you think this role is a great match for your unique skills and strengths. And, yes, relevant military experience is absolutely considered for transitioning service members.

What You Can Expect from Ulteig

Ulteig is a purpose driven organization that has built a culture focused on people – both our clients and our employees for over 75 years. Working at Ulteig is more than a job, it means you will have the opportunity to make a difference by creating and solving for a sustainable future. We realize that a huge part of our success has relied heavily on the dedication and focus of our workforce; this is why we make investing in our employees a top priority. Being 100% employee-owned means, we take our own success and the success of our clients personally.

We offer our team members:

• Flexible Workplace
• Employee Ownership
• Competitive Pay
• Comprehensive Benefits Package
• Collaborative Environment
• Innovative Culture

Our vision is to be the most trusted partners transforming our world’s critical infrastructure. Ulteig connects people and resources to develop compelling, integrated solutions across multiple Lifeline Sectors®, including power, renewables, transportation and water. Ulteig's footprint spans the country and leverages its expertise with a wide range of public and private clients.

At Ulteig, we deeply care and listen to the needs of our team to ensure they are comfortable and have the necessary tools to be productive whether they choose to work remotely, hybrid or in office. We strive to allow a balance and separation between home and work life and provide support and a flexible working schedule so that employees are able to focus on what's important to them. Our offices are currently open, and employees have the option of accessing them to work. We will continue to monitor and respond to COVID-19 proactively to ensure the safety of our valued employees.

If you would like to be a part of a company that empowers their employees, apply today!

Ulteig is a Drug Free Workplace

ACHIEVE | GROW | COLLABORATE

Notice to Recruiters and Staffing Agencies: to protect the interests of all parties, Ulteig Engineers, Inc., will not accept unsolicited resumes from any source other than directly from a candidate or an approved vendor that has a written and signed agreement in place with Ulteig. Please do not contact or forward resumes to our company employees or locations. Any unsolicited resumes will be considered Ulteig property. Ulteig is not responsible for any charges or fees related to unsolicited resumes.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)