Job description

TRUTH OR CONSEQUENCES MUNICIPAL SCHOOL

JOB DESCRIPTION

TITLE OF JOB: Executive Administrative Assistant

QUALIFICATIONS: High School Diploma

Related Experience, preferred

Proficiency with current MS Windows and Microsoft Office Applications

JOB GOAL: To accurately perform all requirements in the area of personnel, licensing, operation of the office, and support of the Superintendent.

REPORTS TO: Superintendent

ESSENTIAL FUNCTIONS:

· Effective telephone manners and human relation skills; able to reply courteously to inquiries from the staff and the general public.

· Proficient computer, typing, and office machine skills.

· Ability to operate office equipment/technology.

· Ability to take initiative, cross train in other Central Services positions, and work under pressure.

· Order business machine supplies, as needed.

· Assume other duties as assigned by the Superintendent.

· Ability to learn and/or perform any of the functions as outlined below:

· Receive incoming parcels in the absence of warehouse personnel

· Check invoices for payment and correlate with purchase orders

· Transcribe hearings

· Sort incoming mail and post outgoing mail.

Work in conjunction with Human Resources regarding the following:

· Set up and maintain personnel files making sure each file is complete

· Track and file evaluations, transcripts and letters of intent

· Maintain current staff handbook

· Prepare New Hire packets for orientation

· Send out employment verifications and reference reports

· Prepare legal notices and employment ads

· Maintain NMREAP postings

· Prepare employment postings for each building

· Track on-file employment applications

· Maintain Resignation, Retirement, Renewal, Non-Renewal annual lists

· Publish & maintain School Personnel Phone Directory

· Practice confidentiality

Licensing:

· Track staff licensing and notify superintendent and principals of license discrepancies

· Issue renewal notices of expiring licenses

· Review transcripts

· Maintain school calendars

Substitutes:

· Prepare for substitute workshop

· Maintain Substitute Handbook

· Track applications and completion of requirements

· Track license expiration

· Maintain current substitutes in appropriate information system(s)

School Board Meetings:

· Prepare School Board packets

· Attend School Board meetings

· Take School Board Meeting minutes

In the absence of a co-worker in any of these positions, administrative assistants will be required to aide in the functions/performance of each other’s duties to ensure that all duties are fulfilled.

EVALUATION:

Performance of this job will be evaluated in accordance with BOE policy.

Job Types: Full-time, Contract

Pay: $40,000.00 - $59,500.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Truth Or Consequences, NM 87901: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: One location

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