Job description
Executive Administrator / Office Manager
We are looking for an Executive Administrator / Office Manager to join our Ivy Rehab Network team in White Plains, New York. This is a fantastic opportunity to join one of the fastest growing Physical Therapy companies in the country. At Ivy, we are a community of teammates committed to high performance and dedicated to Caring, Serving and Growing together.
Job Description
The Executive Administrator/Office Manager will provide administrative and project support to the Chief Executive Officer (CEO) and members of the Executive Leadership Team. In this role, you will also serve as the Office Manager responsible for ensuring the White Plains corporate office is running smoothly.
Specifically, you will be responsible for:
- Coordinating a variety of meetings, including quarterly offsites, and frequent travel arrangements.
- Acting as point of contact between the executives and internal/external stakeholders.
- Monitoring corporate voicemail box and routing messages appropriately.
- Completing expense reports for members of the Executive Leadership Team.
- Creating PowerPoint presentations and executive communications.
- Leading a variety of projects from beginning to end with extensive attention to detail, analysis, and creativity
- Ordering supplies
- Maintaining office space (cleanliness, fridge cleaning, etc.)
- Checking corporate voicemail
- Assigning and tracking ID cards
- Distributing new hire paperwork to new teammates
- Assigning phone extensions to new WP home office teammates
Requirements
- 5-10 years’ experience supporting senior leaders and full departments
- Excellent knowledge of all MS Office Applications, SharePoint is a plus
- Exemplary time and project management skills
- Ability to multitask and pivot to varying assignments and team priorities while managing daily workload
- Ability to create PowerPoint presentations based on meeting notes and key messages
- High level verbal and written communications skills
- Ability to use discretion and maintain confidentiality
- Can work independently in addition to collaborating with instruction
- Bachelor’s degree preferred and a High School degree with experience may be considered; additional certifications are a plus.
What we offer:
- Competitive base, bonus and deferred compensation incentives
- Premium benefits package, including 401(k) match, medical, dental, vision and PTO
- Accelerated career growth and advancement
Ivy is a Leading Provider of Outpatient Rehabilitation:
Ivy Rehab is a rapidly growing network of over 400 best-in-class outpatient physical, occupational, speech and ABA therapy clinics in the Northeast / Mid Atlantic (RI, CT, NJ, NY, PA, DE), Midwest (IL, IN, MI, OH), and the Southeast (NC, SC, VA). With over 3,500 teammates and growing rapidly, our network consists of multiple brands across 14 states. Clinics within our network provide exceptional care and personalized treatment to 7,500+ patients - both adults and children - every day.
“It’s All About The People” at Ivy —our teammates, our patients, our referral sources, and the communities in which we operate. Find out more about our mission, values, and culture at ivyrehab.com
Ivy Rehab Network is an equal opportunity employer, committed to diversity, inclusion and belonging in all aspects of the recruiting and employment process.
Job Type: Full-time
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