Job description
Meow Wolf is a social impact art project that fuels a business, and a business that fuels a social impact art project. We create immersive and interactive experiences that transport audiences into fantastic realms of story and exploration.
Job Description:
Purpose: To provide administrative support to the executive team.
Location: Santa Fe, NM based.
The
Executive Assistant will serve in a critical support role to members of Meow Wolf’s executive team. You will provide administrative and operational support to these executives, enabling them to advance company initiatives and goals. Primary responsibilities include performing a variety of presentation coordination, calendar management, expense reporting, information gathering, note taking, travel coordination, and logistics.
As Executive Assistant, you will play a key role in ensuring the efficient operation of our leaders by managing and prioritizing competing demands for their time and attention. You will support the executives in every context of administration, including the management of information within and between the Senior Leadership Team and the coordination of meetings and communications teams directly under each department. This includes keeping up to date on each division’s current activities, responding to general external and internal requests for information, liaising with staff from the exhibition offices, and connecting with other third-party contacts.
The ideal candidate has a keen ability for organization, communications, and can live within the colorful and chaotic world of immersive experiences. If you are a high energy creative, collaborator, and resourceful individual who can balance communications and a lot of crazy-fun details for our involved executives, this is your role.
The delivery of successful administrative support to these leaders will directly impact the future of Meow Wolf.
How you will do it…
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Establish and operate efficient offices by providing administrative support.
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Manage the day-to-day operational and administrative activities of the executives by setting and monitoring their schedules, organizing the incoming flow of work, prioritizing requests, maintaining a monitoring system, and following-up to ensure timely responses.
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Prepare arrangements for in-person and virtual meetings, often over different time zones. Welcomes key visitors in-person.
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Receive and prioritize incoming correspondence and take action in drafting correspondence and forwarding for action and/or distributing information.
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Respond to email as requested by the executive (through manually forwarded messages, not through direct access to the mailbox).
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Obtain, compile and extract information from files, publications, internet, and other databases and other sources to prepare documents and briefing papers. Assist with organization and compiling of presentation materials.
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Organize meetings, including but not limited to, contacting participants, preparing documentation for distribution, and coordinating administrative and logistical arrangements. Following the meetings, draft notes and follow up items, and circulate to participants.
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Prepare all aspects of travel, from travel approval to trip programming, flight and accommodations booking, and preparing expense reports. Assist in the preparation of expense reports of other employees in the departments.
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Maintain professionalism and strict confidentiality with all materials, and exercises discretion when interfacing with other departments and divisions.
To be successful in this role you have…
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At least 6 years in an administrative assistant role with 2+ experience assisting executive level leaders.
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The ability to communicate effectively through written and verbal mediums.
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Strong project management skills to create and manage multiple details at once.
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A high level of Google Suite knowledge (Docs, Sheet, Gmail, GCal).
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The ability to self-direct and be proactive.
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A strong eye for detail, including copy editing. Let us know you are detail oriented by sharing what your favorite breakfast item is in your cover letter.
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Experience managing relationships and communication materials with executives, internal teams and third parties
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Understanding of and passion for Meow Wolf.
It would be nice for you to have…
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Presentation creation ability (Google Slides / PowerPoint).
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Experience working with cross-functional teams across multiple locations and time zones.
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Bachelor's degree is a plus.
Work environment…
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This position works in an office setting from Santa Fe, NM.
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This is a full-time position –averaging 40 hours a week, Monday to Friday. Occasional evening and weekend work may be required as job duties demand.
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Some travel may be required at times. Up to 25% of travel may be required in the local area and up to 10% out of state exhibition travel required (Vegas, Denver, etc).
You will get to know Meow Wolf by…
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Exploring Meow Wolf Origins.
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Attending Immersiversity
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Reviewing Meow Wolf’s Employee Handbook.
Are you…
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Experienced in assisting executive level leaders and providing administrative duties including booking travel?
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Highly organized with the ability to prioritize multiple tasks while demonstrating excellent time management?
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Able to exhibit professional judgment and decision-making skills?
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Experienced in managing processes or projects and driving change through positive influence?
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Adept at learning new software and web-based tools?
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Creative in your approach to problem solving with the ability to identify process improvement opportunities?
JOIN MEOW WOLF
The organization is comprised of individuals who inspire creativity in people's lives through art and exploration, so that our combined imaginations can transform the world we live in. Every role is a vital component and thereby essential in creating exhibitions that will serve as anchors, borne in deep radical collaboration with local artists and communities, thus fueling our social impact initiatives. Each hire allows us to enhance our surrounding communities and the true source of our creativity, reputation, and vitality.
Meow Wolf is committed to our DIY roots and grassroots community support principles. To document that commitment, we converted our legal designation into a Delaware Public Benefit Corporation and have certified as a B Corporation. As a B Corp, we have a triple bottom line of supporting financial, social and environmental wellbeing in our community.
Our four areas of impact are:
- Respect for Creative Communities
- Respect for Collaborating Artists
- Respect for our Environment
- Respect for our Employees
BENEFITS
The choices we make concerning our benefits during enrollment periods are among the most important we select for ourselves and our families. As part of the total compensation package for full-time employees, Meow Wolf offers a comprehensive benefits package that includes various options to meet individual healthcare and financial needs along with many perks.
- Medical Insurance options: PPO & HSA
- Dental & Vision Insurance
- Company Paid Life Insurance Policy & Long-Term Disability Coverage
- Voluntary Short-term Disability & Critical Illness Policies
- Company Paid Employee Assistance Program
- Paid Parental Leave for 12 weeks
- Discount off Meow Wolf Gift Shop Merch
- Admission to Meow Wolf attractions for employees and guests
- 401k Retirement Plan
- And more benefits specific to the location of the role
Please visit
www.meowwolf.com/careers
for more information.
COME AS YOU ARE
Meow Wolf is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to ensuring all employees enjoy and thrive in a work environment where differences make us the vibrant, wonderful community we are! All employment decisions at Meow Wolf are based on business need, job requirements, and individual qualifications, without regard to race, color, ancestry, national origin, gender, pregnancy, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, veteran status, service in the military or any other characteristic protected by federal, state or local law.
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