Job description

Job Title: Executive Assistant

Location: Foxboro, MA

Duration:

Start Date: 6/6/22

Duration: 0-12 month(s)

End Date: 6/5/23

Onsite Hybrid work schedule.

For example: 2 to 3 days in the office, the rest remote.

During peek meeting weeks, it may be 4-5 days in the office.

F2F interviews if possible, open to MS Teams video if needed.

Schneider Electric is seeking an executive assistant to provide high-quality, executive level assistance to the Vice President of North America OEM Sales and team. The position will manage the complex travel schedule and calendar of the executives; manage administrative tasks to ensure smooth and efficient operation of the global function; coordinate diverse and cross-functional business management meetings; make sure the assigned tasks are accomplished in a timely and accurate manner.

• Under limited direction and own initiative, provide a variety of advanced administrative support and administrative functions

• Takes initiative to assist in co-ordination of departmental responsibilities, including project work

• Organize departmental meetings and activities, including travel and meeting calendars

• Proactively build SVP’s agenda for Business Travel (Townhall, Key Talent One on One’s, Customer Visits)

• Produce correspondence, reports, presentations, meeting agendas, emails and external mailings

• Handle confidential information with high level of discipline

• Drives & executes system of management for leader

• Manages Professional Meetings, Town Halls, Staff Meetings

• Manage Executives schedule using Microsoft Outlook to align / synchronize

• Coordinate travel arrangements, both domestic and international

• Obtain visas when required

• Attend meetings and take notes; follows up on action items

• Actions approvals across all systems

• First line technical support

QUALIFICATIONS:

• 10 years experience in a similar role, in a global organization

• A self-starter able to work on own initiative and well in a team environment

• Strong communication skills, both oral and in writing

• Experience at an advanced level using Microsoft Office and other standard software

• Ability to understand business challenges and priorities to deliver added-value contribution

• Administrative experience working in a multi-cultural / corporate environment at a senior level

• Excellent interpersonal skills, with ability and confidence to effectively interface with senior management

• Well organized with attention to detail and high-standard ethics

• Fluent in English; French language a plus

LOCATION

Foxboro, Massachusetts or Morrisville, North Carolina

Proficient in or knowledge of the following would be a plus:

Microsoft Outlook

Microsoft Teams

Concur Travel

Concur Expense Reporting

Job Type: Contract

Pay: $32.00 - $36.00 per hour

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Foxborough, MA 02035: Reliably commute or planning to relocate before starting work (Required)

Experience:

• executive assistant: 10 years (Required)
• Calendar management: 10 years (Required)
• travel arrangements: 5 years (Required)
• Concur: 10 years (Required)

Work Location: One location

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