Job description

Southwest Family Physicians is a patient-centered health care facility for individuals and families. Our office is located right in the heart of Tigard, Oregon, just a short drive from Portland city center.

Our dedicated team of physicians, nurse practitioners, physician assistants, midwives, and other medical professionals focuses on providing personalized care the old fashioned way. We cater to each patient’s individual health care needs with respect, kindness, and care.

Southwest Family Physicians proudly offers a blend of medical solutions, including routine exams for patients of all ages, primary care, behavioral health counseling, physical medicine, coaching, and in-house lab services. We provide a wide range of women’s health services, including hormone therapy, obstetrics, and midwifery.

Our weight loss and wellness program, Oregon Medical Weight Loss offers weight and diabetes management and reversal. Through visits with medical team members and educational classes, we help you regain control of your health.

In order to take care of our patients as whole individuals, we offer on-site acupuncture and massage therapy services. Patients can also meet with a licensed therapist for comprehensive mental health care and counseling for the entire family.

Southwest Family Physicians offers flexible and online scheduling for both new and established patients. With appointment availability six days a week, including early morning and evening hours, patients can receive the health care they need at a convenient time for them.

The ideal candidate will provide top-level assistance for our owner/medical director. They must be flexible with roles and should enjoy a challenge, bringing creative problem-solving capabilities to a diverse spectrum of job duties. They should be well-organized while being excited to juggle and confident to streamline processes. The individual should be able to work in a dynamic environment, while multi-tasking and prioritizing appropriately, including scheduling meetings and responding to emails on the owner’s behalf. We are a well-established, small to medium-sized independent Family Practice clinic that works hard to provide excellent patient care with kindness and respect for both patients and staff. We are looking for you to join our team’s quest for excellence.

Responsibilities

• Project coordination
• Analysis research
• Prepare and type routine correspondence, form letters and reportsfor executive
• Answer phone calls in a polite and professional manner
• Coordinate as point-of-contact for executive between employees, contractors, tenants, vendors, and other external partners, as requested in a professional manner
• Update monthly financial graphs/data
• Assist with pre-screening interviews for various open positions
• Review vendor contracts upon receipt to assist executive
• Keep roster of employees and vendors current and other document control tasks
• Draft slides, meeting notes and documents for executive
• Attend meetings and maintain notes/minutes as requested
• Calendar management for Medical Director
• Schedule and coordinate special events
• Research and coordinate travel plans and hotels for conferences, etc.
• Other duties as assigned

Qualifications

• Bachelor's degree or equivalent experience
• Highly proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, self-motivated, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills
• Able to work in-clinic a minimum of 3 days per week
• US work authorization (Required)
• Basic medical terminology understanding (Preferred, but not required)

Job Types: Full-time, Part-time

Pay: From $21.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Portland, OR 97223: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)
• Administrative: 1 year (Preferred)

Work Location: In person

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