Finance and Administrative Assistant -On-Call/Temporary
Full Time
New York, NY 10065
Posted
Job description
Culmen International is hiring a
Finance and Administrative Assistant to provide support for the
United Nations Development Programme in New York City, NY.
This position supports our future efforts with the United Nations in New York City. We are looking for individuals that would be interested in on-call temporary work options to support our various staffing needs for the United Nations.
Established in 2004, Culmen International is committed to enhancing international security, strengthening homeland defense, optimizing government operations and providing humanitarian assistance around the world. We provide technical and management expertise, develop innovative technology solutions, and deliver youth care services, logistics, training and language services worldwide. With experience in over 126 countries, Culmen supports our clients to accomplish critical missions in challenging environments.
The Assistant will provide services for budget allotment, expenditure monitoring, accounts payable/receivable functions and for performing ERP-related transactional tasks as well as clerical and administrative functions in support of the division’s daily operations.
The tasks and responsibilities include:
Finance:
- Prepare budget revisions from Integrated Work Planning to ERP grants and awards once annual allotments have been received
- Prepare General Ledger Journal Entries as required and follow-up on their approval
- Review and update project records on a quarterly basis
- Assist in analyzing and reconciling yearly accounts including, miscellaneous income, charge-back and cost recovery
Accounts payable/receivable:
- Ensure that all follow-up on payments and monitoring are timely made to vendors during the year
- Review invoices for duplications, process requisitions and POs
- Review incoming and outgoing vendor correspondence for quality of communications
- Analyze open POs balances to facilitate the year-end closing exercise
- Regularly run audit listing and analyze assets captured in ERP system through capitalization of the purchase orders
Other administrative tasks:
- Providing support with HR related services as required
- Assist in travel management, create TR /Checklist/Expense report and F10 for staff and arrange all aspects of travel authorizations, documentation, and payments
- Maintain proper control of supporting documents
- Support to procurement processes in the Unit, as required
- Support report writing and materials updates, as required
Basic Qualifications:
- 5+ years of experience in administration, budget management, accounts payable, accounts receivable, or general financial transaction processing environment
- Bachelor’s degree in accounting, finance, or business administration, or related field
- Experience using software packages (MS Word, Excel, etc.) and in handling of web-based management systems, digital signature, and videoconferencing
- Ability to perform a broad range of general financial resources management transactions and related analysis Contributes effectively to team-based activities
- Ability to analyze problems logically leading to fact-based practical recommendations
Preferred Qualifications:
- Professional accounting qualifications from an internationally recognized Institute of Accountancy (ACA/CA/CPA, etc.)
- Experience with the United Nations
- Experience in usage of ERP system such as Oracle or SAP
- Experience with PowerBi, Stream, and CRM software is considered an asset.
- Commuter reimbursement benefit available
At Culmen International we are committed to creating, promoting, and sustaining a culture of diversity, equity, and inclusion. Our commitment to these values is unwavering across all our work around the world. We include and celebrate employees of diverse races, genders, religions, sexual orientations, ethnicities, nationalities, socioeconomic statuses, languages, (dis)abilities, ages, and religious commitments. These differences drive innovative solutions to meet the needs of our employees and clients. Culmen is an equal opportunity employer.
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