Job description

Our Firm specializes in Business, Real Estate and Estate Planning. We have great clients, are a collaborative firm, and have been serving the Los Angeles/South Bay community by helping to prevent and resolve disputes.

We are a growing and unique firm with a team approach looking for someone who enjoys working, focuses on obtaining client results with integrity, pays high attention to detail, is organized, has a positive can-do attitude, and is a long term fit with room to grow.

This is an administrative assistant position which will require acting as a supporting role to management and other office staff.

The position will consist of administrative duties which include but are not limited to answering phones, scheduling appointments, customer service, sales, and interacting with clients on a daily basis both in person and over the phone. This role requires a positive, proactive, enthusiastic, and customer focused attitude.

Job Functions Include:

· Serve as a key point of contact for office guests both on the phone and in person

· Assist with answering the main phone line; fielding telephone calls to the appropriate staff members; logging all calls, distributing and ensuring that all messages are promptly and correctly delivered to the appropriate person

· Assist with managing office filing system both electronic and hard copies

· Assist with maintaining office calendar, updating it with key events

· Assist with ensuring that the office is always in a presentable manner for clients

· Assist with maintaining and regularly updating all office databases and organizational documents such as contact database, spreadsheet updates, prospecting database, and other items both via the web and in files

· Assist with writing correspondence letters and mailings

· Assist with various projects as directed by management

· Assist with any given task to facilitate the team

Skills & Requirements Include:

· Proficiency in Microsoft Office (MS Excel, MS Word, and MS Outlook), Google Workspace, and Adobe Acrobat required

· Exceptional written and verbal communication skills

· Advanced administrative and organizational skills

· Meticulous attention to detail

· Ability to work in a professional environment and maintain a professional demeanor in all situations, including the ability to remain calm and efficient during stressful situations

· Maintain confidential information in strict confidence

· Listening, responding and speaking clearly, concisely and accurately to all requests for assistance

· Desire to work as a team player

· Aspiration to learn and grow

· High School Education required; advanced degree preferred

Benefits Include:

Generous Paid Time Off, Paid Sick Time and Holidays, Healthcare, Dental and Vision Coverage

Salary and Hours:

This position is a full-time position and salary is commensurate with experience

Job Type: Full-time

Pay: $15.00 - $20.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
Masks are optional and available to employees and clients as needed.

Education:

• High school or equivalent (Preferred)

Work Location: One location

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