Job description

Objectives:

The objective of the Finance Department is to aid the development of the budget, record the financial transactions of, and monitor and report the financial status of the Ministry of Caring, Inc., Sacred Heart Village Inc., Sacred Heart Housing Inc., and Sacred Heart Oratory Inc. These functions are to be performed according to the approved Financial Policies and Procedures and generally-accepted accounting practices.

Preferable Qualifications:

• Genuine concern for the poor and sensitivity to their need for dignity and respect.
• Background in business management, accounting and knowledge of general ledger.
• Computer literacy including Microsoft Office Windows Word, Excel, Financial Edge and Raiser’s Edge.
• Organized, detail-oriented and hands-on.
• Ability to maintain confidentiality; honest, reliable and cooperative.
• Flexibility and ability to work independently and as a team member with co-workers and supervisors.
• Ability to work on assignments using a high level of good judgment and initiative in resolving problems and developing recommendations.

Major duties and responsibilities:

Grant Accounting:

• Ensure that expenses are in compliance with grant budgets and are reflected in the correct account code and fund in the general ledger.
• Determine what expenses are allowable for each grant.
• For those programs that have multiple grant funding sources, analyze and allocate expenses between funding sources.
• Review and analyze flow charts, verify calculation and input pertinent financial data required for grant processing.
• Prepare invoices from Ministry of Caring, Inc. service agreements and flowcharts required for grant processing and submit to General Ledger Accountant for data entry.
• Develop a master spreadsheet for the percentage distribution of salary and benefit expenses for all positions as they relate to grants. Analyze and allocate percentages monthly and revise as needed (at the end of each grant period or when there is turnover or vacancy in positions). Update the individual grant salary and benefit cost worksheets monthly and forward to Payroll Coordinator.
• Prepare any required spreadsheets and grant cost reimbursement reports/draws. Assemble all supporting documentation for each grant. When applicable, enter grant data into the State or Federal web-based software for review. Present all grant reports/draws to Controller for review and approval. Prepare for mailing or pick-up all non-HUD reports/draws after they are signed.
• Prepare grant accrual report and enter data into Financial Edge.
• Analyze budget vs. actual on all current grants, make recommendations for budget revisions and report pertinent information to CFO. Draft the monthly budget summary reports.
• Prepare Annual Progress Reports at the end of each Housing and Urban Development (HUD) Supportive Housing Project (SHP) and Housing Opportunities For People With AIDS (HOPWA) grant year. Analyze revenue for programs and determine allowable cash match for each grant.
• Prepare and/or assist Controller with preparation of budgets for proposals, grants, contracts and requests for funding.
• Assist in the preparation for audit. Reconcile grant related entries in general ledger. Prepare or assist in the preparation of audit grant expenditure reports for each program and grant files for submission to auditors.
• Develop and maintain “contact” list for all grants and contracts.
• Work on special projects and reconciliations related to grants as assigned.
• Maintain grant draw files and prepare for archiving annually.

Grants Receivables:

• Review grant payments, verify amounts with attached receipts, make copies of checks for files and write up deposit slips and assemble deposit batch.
• Prepare weekly grant receivable deposit summary report.
• Enter grant deposits into Financial Edge and distribute to proper general ledger codes.
• Update Grant Accrual Report.

Cash Receipts:

• Assist in training the Receptionist/Cash Receipt Assistant and act as back up in the absence of that position.
• Review and approve data entry validation reports as requested and post to Financial Edge.
• Review and export Data Base Coordinator donation postings from Raiser’s Edge to Financial Cash Receipt Journal, correct (if necessary) and post. Provide report to Controller for final review.

General Duties:

• Ensure all financial data entry is based on good accounting principles and is in accordance with the appropriate Chart of Accounts.
• Perform any duties deemed necessary to carry out the objectives of the corporations.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
Full Vaccination and Boosted required
Mask required

Ability to commute/relocate:

• Wilmington, DE 19801: Reliably commute or planning to relocate before starting work (Required)

Experience:

• GAAP: 1 year (Preferred)

License/Certification:

• CPA (Preferred)

Work Location: One location

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