Job description

PURPOSE OF POSITION:
This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility. The HR Assistant will support the administrative functions of the Human Resources department.

ESSENTIAL FUNCTIONS:
1. Manage unemployment claims process effectively through timely submission of required documentation to the appropriate state entity,
appeal claim if applicable, and attend unemployment hearings.
2. Manage HR general email account. Resolve and respond if able, using sound judgment and problem solving skills, with a high level of
professionalism. Direct inquiries to the appropriate people if unable to resolve.
3. Respond to requests for employment verification.
4. Assist employees with password changes for the HRIS system.
5. Responsible for data entry, audit, and reporting for sensitive information related to our employees.
6. Assist with tracking and reporting on pre-service training compliance for new employees.
7. Carry out special projects and perform office duties as assigned by the supervisor.

YMCA LEADERSHIP COMPETENCIES:
Mission Advancement: Accepts and demonstrates the Y’s values. Demonstrates a desire to serve others and fulfill community needs. Builds effective and supportive working relationships with them.
Critical Thinking: Makes informed decisions based on logic, data, and sound judgment.
Program Management: Ensures programs and project goals are met and intended impact occurs.
Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s point of view and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively.
Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better employee experience. Establishes goals, clarifies tasks, plans work and actively participates in meetings.
Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness to change and seeks opportunities in the change process. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

QUALIFICATIONS, KNOWLEDGE, SKILLS & ABILITIES:
1. Passion, enthusiasm, and commitment to the mission and cause of the YMCA.
2. Hungry personality; someone who is eager to learn, develop, and grow.
3. Strong interpersonal and communication skills and the ability to relate effectively to diverse groups of people from all social and economic
segments of the community.
4. Must present a professional image and possess conflict resolution skills, and demonstrate sound judgment and initiative.
5. Must have the ability to write in a professional manner in accordance with general business practices.
6. Must be highly organized with the ability to work under pressure and handle multiple competing priorities.
7. Must be able to maintain confidentiality of highly sensitive information.
8. Ability to work a flexible schedule, including some evenings and weekends.

WORK SCHEDULE:
The schedule for this part-time position will be regular business hours (between 8am - 5pm) though evenings and weekend work may be required depending on the business needs.

WORK ENVIRONMENT AND PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.
1. Ability to sit for prolonged periods of time.
2. Ability to utilize keyboard and other office equipment repetitively.
3. Ability to walk occasionally.
4. Ability to lift up to 25 pounds occasionally.

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