West Virginia University Health Science Center is currently accepting applications for a (Hybrid) Survey Program Coordinator for the Health Affairs Institute

About the Opportunity

West Virginia University’s (WVU) Health Affairs Institute is seeking candidates for a full-time Program Coordinator. This position applies expert knowledge of survey administration methods to assist with coordinating statewide, population focused surveys for the Health Affairs Institute, WVU and other state and agency partners, as the Health Affairs Institute frequently engages in collaborative efforts with the WV Department of Health and Human Resources (WV DHHR) and other state and nonprofit partners that hold a mission to improve the health of West Virginians. Ideal candidates will have experience coordinating or supporting survey administration efforts. This position requires a wide range of skills and knowledge of State and WVU programs, policies and procedures. This position will report directly to the Assistant Director of Survey Administration.

The Health Affairs Institute serves as the coordinating office for WVU’s State-University partnership with the WV DHHR. Ideal candidates will have work experience that aligns with the Health Affairs Institute’s purpose and the mission of DHHR’s Bureau for Medical Services, Bureau for Social Services, Bureau for Behavioral Health or Bureau for Public Health, and an interest in improving the health of underserved populations, particularly rural, Appalachian populations. Options for virtual work are available.

What you’ll do:

• Coordination of survey participant incentives.
• Coordination of advance communication including but not limited to vendor coordination and monitoring.
• Assist with promotional/advanced communication planning, organizing, reviewing, and tracking.
• Assist with the development and delivery of survey program management training.
• Develop comprehensive reports on ongoing programs and submit summary reports to management each month.
• Help build positive relations within the team and external parties.
• Keep updated records and create reports or proposals as they pertain to the Assistant Director of Survey Administration.
• Ensure accurate implementation of policies and practices associated with state funded contracts
• Maintain an updated list of programs contact information.
• Research and share funding opportunities with all public and private stakeholders.
• Assist with program audits, as needed.
• Attend bureau, public, and program meetings on an as needed basis by the Health Affairs Institute
• Develops and recommends new or revised program goals and objectives as requested or required by the Assistant Director.
• Maintains budget and tracks expenditures/transactions as required.
• Conduct and/or review query analysis as needed.
• Project management as requested by the state or Health Affairs Institute.
• Oversees daily operations, coordinates activities of the program, and determines priorities.
• May develop and/or facilitate workshops, meetings, or conferences by coordinating logistics, scheduling, and participant communications.
• Coordinates activities and/or functions in accordance with established priorities, time limitations, funding limitations or other specifications.
• Tracking and reporting on project milestones.
• Assisting in contract and subcontract issues.

• Bachelor’s degree in field appropriate to area of assignment. Master’s degree preferred
• Two (2) years of administrative/coordinator program experience
• One (1) year of survey administration experience preferred
• Relevant experience with survey administration activities
• Relevant experience with grants
• Experience with healthcare funding
• Knowledge and understanding of state Department of Health and Human Resources programs
• Excellent organizational, verbal/written communications and interpersonal relationship skills are essential to this position
• Proficiency in Microsoft Office software applications
• Ability to interface with various levels of state personnel
  

• The ability to travel to WVUs regional campuses and/or within the multi-state area is required.

At West Virginia University, we leverage our talents and resources to create a better future for our state and the world. As West Virginia's land-grant university, WVU has three campuses that touch each corner of the state. The WVU System includes 518 buildings on 15,880 acres, Extension Service offices in all 55 counties, ten experimental farms and four forests.

From the groundbreaking R1 research of our flagship campus in Morgantown to the career-oriented programs of WVU Potomac State in Keyser to the technology-intensive programs at WVU Tech in Beckley — the contributions of WVU employees directly impact the 1.8 million people of West Virginia every day, no matter their role or position.

Service, curiosity, respect, accountability, and appreciation are the core values that unite Mountaineers, inspiring one another to work tirelessly and support others as they seek to reach new heights. After all, when you're a Mountaineer, impossible is just another mountain to climb.

Creating an inclusive, engaged, and dynamic learning environment is core to WVU’s academic mission. We welcome candidates who can contribute a range of ideas, approaches and experiences.

To learn more about West Virginia University, visit go.wvu.edu. View current career opportunities at careers.wvu.edu.

West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.