Performs professional legal and administrative support functions for assigned City legal personnel; performs related work as required. This position reports directly to the City Attorney and may be assigned to prepare correspondence, legal documents, reports, legal pleadings, criminal files, discovery material, and other documents as instructed and requested by designated legal personnel.

Bargaining Unit: Not Represented

Fair Labor Standards Act Status: Non-Exempt

• Performs confidential professional administrative duties for the City Attorney, Assistant City Attorneys, and Prosecutors as assigned, including distributing directives and monitoring programmatic activities;
• Compiles and reviews documents for record dissemination, including redaction of private or confidential matter, in response to public record or other requests;
• Prepares correspondences, legal documents, reports, legal pleadings, criminal files, discovery material, and other documents as instructed and requested by designated legal personnel;
• Interprets and applies departmental or office rules, policies and regulations in accordance with prescribed procedures and guidelines;
• Reviews and processes requests for confidential criminal justice information for approval by an assigned attorney;
• Compiles and reviews documents for record dissemination, including redaction of private or confidential matter, in response to public record or other requests;
• Assists attorneys in preparing, calendaring, and scheduling for hearings, closings, trials, and other functions as needed;
• Prepares documentation for civil and criminal complaints, judgments, certified notices and letters, discovery, document searches and review, maintaining records of persons contacted, lawsuits filed, actions taken, and monetary amounts recovered;
• Coordinates court schedules and appearances between the Court, the City Attorney’s Office and other entities including the Bozeman and Montana State University police departments;
• Facilitates the development and organization of criminal and civil databases and filing systems;
• Prepares letters, minutes, reports, including confidential correspondences and reports;
• Copies, packages and distributes a variety of written materials and recorded media as requested by other designated office personnel;
• Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions.
• Answers department telephone calls, receives and greets visitors to the department, and provides information to or refers callers and visitors to other appropriate Departments or personnel;
• Gathers, assembles, updates, distributes and/or files a variety of information, forms, records and data as requested using traditional filing systems or databases as necessary;
• Screens visitors, telephone calls, faxes, mail and messages directed to office personnel;
• Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems;
• Attends meetings, conferences, workshops and training sessions and reviews publications and audio-visual materials to become and remain current on the principles, practices and new developments in assigned work areas;
• Responds to citizens’ questions and comments in a courteous and timely manner;
• Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities;
• Performs other duties consistent with the role and function of this classification.

• Associate’s degree in a legal or related field; AND
• Some (at least 1 year) experience in legal office operations; OR
• Any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work.

• Incomplete applications will not be considered.

• Substantial knowledge of office procedures, practices and equipment;
• Substantial knowledge of office filing systems and procedures including electronic databases;
• Substantial knowledge of grammar, spelling, and legal formatting;
• Some knowledge of standard bookkeeping principles, practices and procedures;
• Some knowledge of legal and court procedures;
• Ability to prepare a large volume of legal documents for cases as requested;
• Ability to deal with a wide range of persons, including situations in which individuals may be upset over some issue involving activities or policies;
• Ability to utilize appropriate legal reference tools;
• Ability to serve in a confidential work environment;
• Ability to handle confidential legal material with tact and discretion;
• Ability in writing to prepare correspondences according to standard business practices;
• Ability to accurately type correspondences, reports and memorandum;
• Ability to learn department policies and rules, procedures, practices and objectives;
• Ability to communicate effectively with others, both orally and in writing, using both technical and non-technical language;
• Ability to understand and follow oral and/or written policies, procedures and instructions;
• Ability to prepare and present accurate and reliable reports containing findings and recommendations;
• Ability to operate a computer using standard or customized software applications appropriate to assigned tasks;
• Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions;
• Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;
• Ability and willingness to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology;
• Demonstrates integrity, ingenuity, and inventiveness in the performance of assigned tasks;
• Consistently performs assignments in accordance with the City’s Core Values of Integrity, Leadership, Service and Teamwork.

• Offers for employment are conditional upon satisfactory response to criminal background, thorough reference check and a credit history check.