SUMMARY

Requests quotes, issues PO’s, maintains MRO inventory levels, and works closely with MRO supply base.

ESSENTIAL DUTIES AND RESPONSIBILITIES

(Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is illustrative ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned.)

• Work with minimum direction or supervision to accomplish all duties and tasks assigned or delegated by the Procurement Manager and/or Upper Management.
• Retain the ability to learn and understand the accepted business purchasing methods and purchasing policies of Hayes Manufacturing.
• Conduct all business in accordance with published policies and procedures.
• Obtain and analyze bids/quotations to ensure Hayes Manufacturing receives competitive pricing for purchased goods and services.
• Have the ability to learn and understand the Company’s business strategy with direct attention toward the differing types of procured products and requested services.
• Become thoroughly familiar with the core suppliers of Hayes Manufacturing and the product(s) and service(s) in which they provide.
• Understand what is needed to be purchased and investigate to effectively determine the best source(s) in which to purchase the product(s) and/or service(s).
• Follow up on open purchase orders, obtain shipping updates, and expedite as deemed necessary.
• Resolve discrepancies directly with applicable suppliers involving purchase orders such as, but not limited to; pricing, quantities, delivery dates, certifications, documentation, and nonconforming materials.
• Prepare purchase orders, self-audit for accuracy and completeness prior to issuing, and obtain order confirmation from supplier(s).
• Keep Procurement Manager informed of all activities, issues, and non-conformances and submit data and/or reports as requested by Management.
• Support continual improvement efforts by probing approved supplier base, forward-leaning toward additionally available products/services that may potentially benefit Hayes Manufacturing.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies:

• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Design - Demonstrates attention to detail.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Initiative - Undertakes self-development activities; Seeks increased responsibilities; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
• Problem Solving- Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully
• Oral Communication - Listens and gets clarification; Responds well to questions.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
• Safety and Security - Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Teamwork - Gives and welcomes feedback; Contributes to building a positive team spirit.
• Technical Skills - Strives to continuously build knowledge and skills.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High School or General Education Degree (GED).
• Experience in a similar role within the manufacturing purchasing field preferred.
• Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on- one and small group situations to customers, clients, and other employees of the organization.
• Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
• To perform this job successfully, an individual should have knowledge of Database software and Manufacturing software.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance and talk or hear. The employee is occasionally required to sit; stoop, kneel, crouch, or crawl and taste or smell. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly exposed to moving mechanical parts. The employee may be exposed to fumes or airborne particles; extreme heat and vibration. The employee may occasionally be exposed to wet and/or humid outside weather conditions; high, precarious places; risk of electrical shock. The noise level in the work environment is usually very loud. Work involves varying degrees of precision and control where damage could be considerable. Attention and care required to prevent injury to others when performing work.