Job description
We are currently seeking an Office Administrator to join our team. This role will perform executive-level administrative support and will be principally responsible for performing administrative functions with a strong focus on calendar scheduling, travel planning and expense report management.
Responsibilities:
- Manage daily scheduling of executives' calendars and coordinate related arrangements.
- Prepare and process expense reports.
- Support the preparation of presentations and other work products at a level of quality appropriate for consumption by internal and external senior executives
- Support the planning of team building events, such as off-sites / virtual events
- Identify areas of risk/opportunities and influence and implement continuous improvements
- Manage end-to-end travel planning, including international travel, and coordinate related arrangements
Perform other administrative duties as required
- 5+ years of equivalent or relevant work experience
- Unwavering attention to detail and organizational skills are essential
- Ability to maintain a professional image and demonstrate sound judgment at all times
- Ability to maintain absolute confidentiality and discretion in all facets of the role
- Ability to manage numerous tasks involving competing priorities in a fast-paced and dynamic environment with limited direction
- Excellent analytical and problem-solving skills
- Seasoned communication and customer service skills
- Ability to devise and implement processes and process improvements in order to increase daily efficiency and effectiveness
- Ability to support leadership team based in eastern and central time zone during normal business hours
- Travel Management.
- Extensive experience with digital calendaring tools (e.g. MS Outlook)
- Experience with MS PowerPoint and Excel
- Experience with MS Teams and Zoom
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