Essential Duties and Responsibilities

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties and responsibilities include the following, other duties may be assigned:

• Utilize the Company’s Human Resource Infrastructure System (HRIS) software for data entry and account management.
• Update and maintain payroll records by entering changes in exemptions, insurance coverage, saving deductions, and transfers, as required.
• Verify employee records and consult with supervisors in the event of a discrepancy.
• Effectively communicate information regarding payroll to associates and management.
• Maintain payroll operations by following policies and procedures.
• Prepare and maintain accurate records and reports of payroll transactions.
• Contribute information for audits by providing records and documentation to auditors.
• Electronically file all relevant reports and documents.
• Maintain records with accrual information related to vacation, basic, and supplemental time, employee accounts receivables, and all payroll related files.
• Keep track of pay periods and frequencies.
• Compile payroll data such as garnishments, vacation time, insurance, and 401(k) deductions.
• Review the downloaded information from electronic time clocks for completeness and accuracy.
• Process semi-monthly and bi-weekly transfer of payroll data to bank, 401(k) third party administrator and tax service administrator.
• Create and distribute various customized internal management reports from the Company’s HRIS.
• Generate and distribute payroll checks and pay statements.
• Assist with payroll functions of Lifestyle (Puerto Rico) facility and International pay groups, as needed.

Qualifications

• The requirements listed below are representative of the knowledge, skill, and/or ability required.
• Associate’s degree from a two-year college or university; or two (2) to four (4) years related experience and/or training; or equivalent combination.
• Proven experience working as a Payroll Clerk in a fast-paced organization.
• Knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
• Intermediate level of skill in Excel, Intermediate knowledge of Word and Outlook.
• Accurate data entry skills.
• Intermediate knowledge of Ultimate Kronos Group (UKG), or other HRIS.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Strong clerical, administrative and general office skills.
• Excellent communication abilities.
• Ability to speak conversational Spanish desirable.
• Ability to travel on occasion.
• Ability to sit in front of a computer for long periods of a time.
• Certification issued by the American Payroll Association desired.

Experience

• Bachelor’s degree from a four-year college or university; or two (2) to four (4) years related experience and/or training; or equivalent combination.

Education

• Bachelors or better

Skills

• Communication
• Data Analytics
• Microsoft PowerPoint
• Microsoft Word
• Microsoft Excel

Behaviors

• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Motivations

• Self-Starter: Inspired to perform without outside help

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)