Jansen, Inc. is a heavy civil general contractor that excels at larger scale municipal projects. Our success is founded on building the best team in the industry. With offices in both Seattle and Bellingham, we are currently seeking an experienced Personal Assistant for the President based in the Seattle office.

REPORTS TO: President

Work Location: Seattle, WA

Responsibilities

• Assists one or multiple leaders in the daily operation of the company by providing general administrative support.
• Answers phones, makes travel arrangements, and writes and distributes emails, correspondence, letters and faxes.
• Coordinates and organizes several aspects of employer's personal life.
• Manages calendar and daily scheduling.
• Receives all incoming communications and routes appropriately.
• Manages multiple projects and provides timely follow-up.
• Maintains records, enters data, and updates contact database.
• Attends meetings and takes notes.
• Sets and confirms appointments.
• Coordinates internal and external meetings with customers, employees, and others.
• Serves as liaison with all professional contacts, family, and friends

Skills & Experience

• Administrative Assistant experience (5 years preferred)
• High school or equivalent (Required), College AA or BA preferred
  
• Strong computer skills -Quickbooks preferred, familiarity with Word and Excel.
• Strong phone contact handling skills and active listening
• Customer orientated
• Ability to adapt and respond to different types of personalities
• Excellent communication and presentation skills
• Ability to multi-task, prioritize, and manage time effectively
• Be a positive person who our staff can rely upon
• Build sustainable relationships and trust with all staff and vendors through open and interactive communication
• Tackle concerns with appropriate solutions and alternatives within a timely manner; follow up to ensure resolution
  
• Make daily bank deposits (if assigned)
• Prepare financial reports and other documents for monthly review

SPECIFIC QUALIFICATIONS:

• Possesses knowledge of standard bookkeeping practices.
• Must be detail oriented, enjoy and has an aptitude for working with figures and money.
• Is capable of handling money and sensitive information in a professional and confidential manner.

• Trustworthy, Dependable, Highly organized person with a strong work ethic.
• Background check required.

• Authorized to work in the US

Benefits

• 100% Employer Paid Medical, Dental for Employee, Vision available, 401k, vacation and sick

Jansen, Inc.is an Equal Opportunity Employer