• Oversees day-to-day operations of the program.
• Tracks, reports, and ensures compliance with the appropriate governing bodies i.e ACGME, RRC, IPRO and ABIM.
• Annually updates of FREIDA/GME Track, ACGME web-based Accreditation Data System (ACGME WebAds), and other relevant data sources.
• Coordinates outside electives which include master agreements, applications, malpractice coverage confirmation, and evaluations.
• Schedules and coordinates residents’ re-certification and re-orientation trainings.
• Registers residents and fellows for In-Training Exams, proctors In Training Exams.
• Creates and updates schedules and rotations in New Innovations.
• Develops evaluation tools for programs; Monitors evaluation process, both paper and online at all affiliate sites to include evaluation of residents and fellows by faculty after each rotation; evaluation of faculty by residents; evaluation of program by faculty and by residents; semi-annual evaluations of residents and fellows, final written evaluations of graduating residents and fellows; and evaluations of residents by multiple evaluators, including patients, medical students, and peers; and other evaluations as required by the individual ACGME program requirements.
• Monitors residents and fellows duty hours.
• Prepares required duty hour, evaluation, and procedure reports; analyzes data for resident/fellow compliance with process and for trainee and program compliance with ACGME requirements.
• Produces and distributes annual rotation schedule, and monthly changes.
• Coordinates semi-annual resident reviews and quarterly Clinical Competency Reviews.
• Maintains documentation for graduation and board eligibility.
• Documents verification of training for medical specialty boards for each resident/fellow as per the requirements of each specialty board.
• Coordinates interview process, ranking process, and post-match activities.
• Manages trainee applications and screens those appropriate for interview. This includes evaluating applications for completeness.
• Manages Electronic Residency Application Service (ERAS) interaction.
• Communicates with potential applicants, explaining the Program’s application process and distributing recruitment materials.
• Coordinates all ongoing departmental activities such as Grand Rounds, Resident Faculty Meetings, Clinical Competency, and Program Evaluation Committee Meetings.
• Completes reports for GME Track, ABIM, ACGME WebAds.
• Maintains departmental manuals, written policies and procedures ensures they are updated as necessary and uploaded to New Innovations.
• Monitors residents Payroll.
• Assists in the preparation for ACGME Site Visits and internal reviews.
• Organizes Internal Review with institution’s graduate medical education (GME) office.
• Maintains ongoing communications with GME Office regarding accreditation requirements for the trainee and program.
• Manages the program’s GME budget, including oversight of trainee travel and education allocations.
• Processes invoicing for program-related expenses.
• Coordinates Continuing Medical Education activities.
• Organizes meetings and prepares and distributes materials for conferences and lectures. Develops brochures, invitations, flyers for events/lectures.
• Coordinates planning of resident orientation program.
• Arranges student orientation and rotations.
• Matches students with preceptors.
• Ensures completion of student evaluations.
• All other duties as requested.

• Bachelor's Degree and three years of office management experience.
  OR
• Equivalent experience in administration and office management in academic health care settings.

• Knowledge of Accreditation Council for Graduate Medical Education (ACGME) requirements for institutional, core, fellowship and program requirements.
• Communication (written and verbal).
• Problem-solving and decision-making.
• Administration and organization.
• Prioritization.
• Goal-setting and implementation.
• Interpersonal cooperation.
• Timeliness.

• Position requires prolonged periods of standing, reaching, walking throughout the working day.
• Position will be required to stoops, bends, lifts, carry items weighing up to 25 pounds.

KJMC is an equal opportunity employer, it is our policy to provide equal opportunity to all employees and applicants for employment without regard to race, color, religion, national origin, marital status, military status, age, gender, sexual orientation, disability or handicap or other characteristics protected by applicable federal, state, or local laws.