A premier destination in Northwest Florida! Sandestin® Golf and Beach Resort is located on 2,400-acres between the beautiful emerald green waters of the Gulf of Mexico and the shoreline of the Choctawhatchee Bay. Work amongst the most gorgeous backdrops with a company that not only provides a commitment to excellence to guests but also to our people that deliver this experience. Are you the next great addition to the team? Come make memories with us!

General Purpose:

Clubs Administrative Assistant will assist the sales operations team.

Essential Duties:

• Composes and prepares confidential correspondence, reports, and other complex documents.
• Maintain confidentiality of corporate documents and other internal records (including personnel records, employee communication notices, salary adjustments, staff reviews, etc.). Responsible for upating and storing corporate documents and records.
• Organize copy and distribute banquet event orders per departmental policy. Responsible for maintaining and updating Master Banquet Event Order book.
• Process copy and distribute Booking Recaps as directed by Catering and Conference Services Managers.
• Must be organized and computer savvy.
• Compile and distribute reports as needed. Must have a strong working knowledge of all Microsoft Suite applications as well as Excel.
• Takes incoming calls and correspondence and responds independently when possible.
• Prepares memorandums, information packets and welcome packets as requested.
• Other duties as assigned.

Education:

High school diploma or general education degree (GED); or 6 months related experience and/or training; or equivalent combination of education and experience. Must have steady work history.

Basic Required Skills:

• Must be able to speak, read, write and understand the primary language(s) used in the workplace.
• Utilizes an “open door” policy, and reviews employee satisfaction results to identify and address employee problems or concerns.
• Requires good communication skills, both verbal and written.
• Must have knowledge of Microsoft software such as Excel, Word, and Outlook.
• May be required: to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; to deal with problems involving several concrete variables in standardized situations.

Physical Demands:

• Work tasks are performed indoors. Temperature is moderate and controlled by the environmental systems while inside.
• Must be able to sit for extended periods of time.
• Must be able to exert a well-paced ability to maneuver between functions occurring simultaneously.
• Must be able to lift items weighing up to 25-50 lbs. as needed.
• Needs to be able to push and pull carts and equipment weighing up to 50 lbs. occasionally.
• Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening, and hearing ability, and visual acuity.
• Talking and hearing occur continuously in the process of communicating with guests, supervisors, and other employees.
• Vision occurs continuously with the most common visual functions being those of near vision and depth perception.
• Requires manual dexterity to use and operate all necessary equipment.

Certificates/Licenses: None Required