Job description

Description:
JOB DESCRIPTION: Under general supervision answers unit/department telephones and greets visitors according to departmental procedure. Screens calls and takes messages or refers caller/visitor to appropriate staff member. Greets visitors in a courteous manner. Receives, opens, dates, and distributes incoming mail to appropriate employee. Prepares and mails outgoing correspondence and information. Sets up, organizes, and maintains various departmental files according to established procedures. Retrieves appropriate information upon request for internal and external use. Arranges and schedules appointments and regular or intermittent meetings for one or more managers. Prepares daily schedules. Prioritizes requests for meetings. Schedules and coordinates regular or intermittent meetings. Takes minutes as requested. Types correspondence, reports, proposals, and manuscripts from rough draft to final copy. Proofreads generated documents for grammar, punctuation, spelling and factual correctness and conformance to policies. Advises writer or supervisor of policy deviations. May transcribe dictation and/or minutes. May supervise or direct the work of temporary and/or student employees. May interview applicants and provide input to performance evaluations. Tracks vacation and back up coverage schedules. Processes employee time cards including calculations and other employee transactions after review and approval. May code, process and/or maintain records and invoices on departmental financial matters. Operates standard office equipment including telephones, copiers, fax machines, and computers. Inventories, orders, and maintains office supplies and forms; completes purchase requisitions and receives supplies. Sets up, enters, updates, maintains, compiles and retrieves data from computer databases. Documents how to access files. Generates routine reports after collecting and organizing data. Performs related responsibilities as required

MINIMUM QUALIFICATIONS: A high school diploma or equivalent preferred. One year of clerical or secretarial experience. Previous experience with various personal computer software applications. Positions within this classification may require the ability to type or keyboard 40 accurate words per minute.

PHYSICAL REQUIREMENTS (MediumMax 25lbs): up to 25 lbs, 0-33% of the work day (occasionally); 11-25 lbs, 34-66% of the workday (frequently); 01-10 lbs, 67-100% of the workday (constantly); Lifting 25 lbs max; Carrying of objects up to 25 lbs; Occasional to frequent standing & walking, Occasional sitting, Close eye work (computers, typing, reading, writing), Physical demands may vary depending on assigned work area and work tasks.

ENVIRONMENTAL FACTORS: Factors affecting environment conditions may vary depending on the assigned work area and tasks. Environmental exposures include, but are not limited to: Blood-borne pathogen exposure Bio-hazardous waste Chemicals/gases/fumes/vapors Communicable diseases Electrical shock, Floor Surfaces, Hot/Cold Temperatures, Indoor/Outdoor conditions, Latex, Lighting, Patient care/handling injuries, Radiation, Shift work, Travel may be required. Use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks.

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