Job description
Requirements
MOS Code: 001802 (Navy)
Education and Experience: A High School diploma, GED, or higher and three (3) years of office support experience.
Licenses and Certificates: None.
General Purpose
Under general supervision, directly provide an assigned combination of common secretarial and general clerical services for one or more professional/managerial or general services organization unit or function heads.
Typical Duties
Perform a variety of staff support duties to assist unit or function head with office administration details in accordance with clearly defined and established procedures. Involves: Schedule appointments, and prepare travel itineraries and reservations for department staff. Arrange time and place for meetings. Electronically or stenographically record, transcribe and finalize dictation or meeting minutes. Prepare, post and distribute meeting related materials.
Prepare and edit documents and correspondence for review. Involves: Receive, review and sort mail, and ensure proper distribution of communications, flag urgent information, maintain confidentiality and communicate priorities to appropriate person. Use personal computer to prepare correspondence for unit or function head signature, memoranda, dispositions, City Council agenda items and other routine correspondence. Compose and mail responses to routine public inquiries and complaints. Maintain department filing system, logs and reports as prescribed, including employee time, attendance and payroll records by compiling and entering information.
Greet and assist customers, citizens and others in a professional manner. Involves: Accept payments, permits or applications. Answer telephone, take and relay messages or forward calls to appropriate individual. Follow up on inquiries and complaints in a timely manner. Provide human resource and accounting support services for department such as assisting in maintenance of employee reports and payroll documentation, distributing personnel action forms to staff, monitoring supplies budget and inventory, requisitioning supplies, and posting vouchers for payment, reviewing requisitions and invoices before forwarding to accounting section for payment.
May supervise assigned staff, usually consisting of one or two clerical employees. Involves: Schedule, assign, instruct, guide and check work. Appraise employee performance and review evaluations by subordinates. Provide for training and development; enforce personnel rules and regulations, and work behavior standards firmly and impartially. Counsel, motivate and maintain harmony. Interview applicants. Recommend hiring, termination, transfers, discipline, merit pay or other employee status changes.
General Information
Test date: To be announced.
Please note: This position requires the ability to type 50 wpm. A typing certificate will be required within three (3) days of job offer. Typing credentials that have been completed within the last two (2) years will be accepted from the School Districts, International Business College, University of Texas at El Paso, El Paso Community College, and the Texas Workforce Commission. Typing certificate must be on company letterhead, state gross words per minute, net words per minute and the number of errors. The City of El Paso Human Resources Department offers typing exams by appointment. To set up a typing exam appointment, please contact the Human Resources Department at (915) 212-0045.
Note: This recruitment will be used to fill vacancies at El Paso Water Department only.
Note: This is new advertisement for Secretary. You must apply if you are still interested in this position.
Note: Applicants are encouraged to apply immediately. This position will close once a preset number of qualified applications have been received.
A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete.
To qualify for this position, required education, experience, knowledge and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position.
Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.
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