Job description
Overview:
Responsibilities:
Provides administrative support to the Regional Floats and to the LVN supervisor. Responsibilities may include: coordination of regional float clinic assignments and the maintenance of staffing requisitions. This individual is also responsible for managing regional floats overtime and payroll. Other duties include communicating assignment expectations to the regional floats, composing memos, transcribing notes, handling multiple projects, and preparing and monitoring invoices and expense reports.
Responsibilities:
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Provides administrative support, including typing, filing, MIS reports, copying, etc. to assigned area(s) of responsibility.
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Coordinates regional float clinic assignments
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Maintains staffing requisitions
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Communicates clinic assignment expectations to the regional floats
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Maintains various employee files.
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Prepares process and monitors mileages, invoices and expense report.
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Maintains and tracks invoices receipt and payment timely and accurately.
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Schedules appointments and regional float meetings.
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Collects processes and manages regional float timecards.
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Ensures adequate level of supplies for department/division offices.
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Coordinates meeting, ensure that room and equipment are in working order, prepare materials, invite, confirm attendance, take minutes.
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Reports and resolves facility problems and repairs.
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Reviews and delivers
a. Phone a Maintenance Voice mailbox database, Add, delete, modify the user mailbox.
b. Reset mailbox security code.
c. Help new staff to setup the voice mailbox.
d. Perform the base problem troubleshoot for Voice mail and phone.
e. Report any unsolved problem, change, to IT Help Desk.
14. Be a site contact person for the phone vendor technician administrator.
15. Documentation maintenance and processing as it relates to licensing, permits, etc.
16. Performs other related duties as assigned.
Qualifications:
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High School diploma or equivalent required.
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A minimum of one year experience as a staffing office clerk or in an office environment performing a similar level of work required.
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Prior health care experience preferred.
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Able to speak, read, and write in English, Spanish, and Chinese strongly preferred.
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