The Opportunity

Ulteig is excited to announce that we are seeking qualified candidates for a Talent Acquisition Administrative Assistant role. We are looking for a Talent Acquisition (TA) professional that is driven, detail oriented with organizational and decision-making skills to support our US and Canadian recruiting. The Talent Acquisition Assistant is a crucial contributor to key Talent Acquisition activities. If you have a passion for recruiting and are extremely meticulous and organized, this role may be for you!

What You’ll Do

The primary responsibility of the Talent Acquisition Administrative Assistant is to provide an exceptional candidate experience throughout the full interview process. This role is an integral partner in managing the administrative needs of the Talent Acquisition team. The Talent Acquisition Assistant will enthusiastically support the recruiters and have a “can-do” attitude. This role is for someone who is comfortable with high volume scheduling tasks and looking to work with a high impact, and dynamic, team.

• Schedule phone, video, and on-site interviews, including complex team interviews at multiple sites and across multiple time zones.
• Arrange candidate travel, transportation, and accommodation as needed.
• Communicate interview details to candidates, ensuring that they have all the necessary information for a successful interview experience.
• Collaborate with TA Partners, hiring managers, and HR Partners to ensure positive candidate experiences throughout the hiring process.
• Support system enhancements, and organize, update, and maintain a wide variety of resource information within the applicant tracking system.
• Monitor the Recruiting Inbox.
• Assist in organizing internal and external events such as career fairs and conferences TA may attend to recruit top talent.
• Explore new ways to leverage UltiPro Recruiting that will result in process improvements and efficiencies.
• Provide high-touch communication to all candidates and internal stakeholders (HR, TA, Hiring Managers), ensuring they are always aware of their status as a candidate or new hire as well as the necessary next steps in the process.
• Assist with a variety of administrative tasks to support the Talent Acquisition strategy.
• Generate recruiting and metrics analysis reports.
• Meet defined Service Level Commitments
• Other duties as assigned

What We Expect from You

• Bachelor’s degree in Business, Human Resources, or related degree, OR equivalent experience
• Minimum of 3 years of Talent Acquisition or Administrative experience preferred
• Proven experience in Microsoft Software Applications (Word, Excel, Power Point, Outlook)
• Excellent verbal/written communications with all levels of team members inside and outside of the organization
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Ability to address issues and activities with a sense of urgency, handle sensitive situations and confidential information with discretion
• Ability to examine current practices and present new ideas for process improvements
• Must have authorization to work permanently in the US

As you consider applying for a position at Ulteig, we encourage you to think outside the box – because we do! You might not meet 100% of the skills listed in a description, but we are committed to hiring people with exceptional talent, ability and potential, and then creating an environment where they can become the best versions of themselves. We don’t want to miss out on the possibility of speaking with the next outstanding Ulteig team member, so please apply if you think this role is a great match for your unique skills and strengths. And, yes, relevant military experience is absolutely considered for transitioning service members.

What You Can Expect from Ulteig

Ulteig is a purpose driven organization that has built a culture focused on people – both our clients and our employees for over 75 years. Working at Ulteig is more than a job, it means you will have the opportunity to make a difference by creating and solving for a sustainable future. We realize that a huge part of our success has relied heavily on the dedication and focus of our workforce; this is why we make investing in our employees a top priority. Being 100% employee-owned means, we take our own success and the success of our clients personally.

We offer our team members:

• Flexible Workplace
• Employee Ownership
• Competitive Pay
• Comprehensive Benefits Package
• Collaborative Environment
• Innovative Culture

Our vision is to be the most trusted partners transforming our world’s critical infrastructure. Ulteig connects people and resources to develop compelling, integrated solutions across multiple Lifeline Sectors®, including power, renewables, transportation and water. Ulteig's footprint spans the country and leverages its expertise with a wide range of public and private clients.

At Ulteig, we deeply care and listen to the needs of our team to ensure they are comfortable and have the necessary tools to be productive whether they choose to work remotely, hybrid or in office. We strive to allow a balance and separation between home and work life and provide support and a flexible working schedule so that employees are able to focus on what's important to them. Our offices are currently open, and employees have the option of accessing them to work. We will continue to monitor and respond to COVID-19 proactively to ensure the safety of our valued employees.

If you would like to be a part of a company that empowers their employees, apply today!

Ulteig is a Drug Free Workplace

ACHIEVE | GROW | COLLABORATE

Notice to Recruiters and Staffing Agencies: to protect the interests of all parties, Ulteig Engineers, Inc., will not accept unsolicited resumes from any source other than directly from a candidate or an approved vendor that has a written and signed agreement in place with Ulteig. Please do not contact or forward resumes to our company employees or locations. Any unsolicited resumes will be considered Ulteig property. Ulteig is not responsible for any charges or fees related to unsolicited resumes

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)