We are looking for a talented and organized individual to join our unique culture of teamwork and collaboration! You will assist with a variety of tasks related to organization and communication, including managing our Boise Office building, supporting our internal team, and working alongside external vendors. You will be the jack of all trades, jumping into different projects as needed, and keeping the office running smoothly.

We are looking for someone who is extremely detail-oriented and a great multi-tasker. Communication skills, both written and verbal, are paramount. You will assist individuals throughout many parts of the organization and be a critical part of the team. You will be the “go-to” person for any office needs and wear many hats, while providing assistance across the organization.

This position reports to the Senior Manager, Office Administration, and is based in our Boise office location. This role is part-time and expected to be in-office during regular business hours Tuesday through Thursday.

What you’ll do:

• Front Desk Reception:
  • Welcome guests to Balsam Brands, presenting the first impression of the company to visitors
  • Process outgoing shipments and handling of incoming mail and packages
  • Field inbound telephone calls
  • Conduct other administrative duties tied to front desk reception such as faxing, filing, word processing and controlling the office music
  • Receive and distribute mail, including scanning documents to various teams
• Office Management:
  • General office organization, cleaning, and tidying including management of the office, kitchen, conference rooms, and common spaces
  • Refill supplies and keep inventory, anticipate team member needs for office supplies
  • Manage facility repairs in coordination with property management and other contractors
  • Assist with onboarding new team members by setting up their desk space, providing office keys and fobs, parking permits, and office orientation
  • Point of contact and relationship management for property management company and service providers including printers, alarm, and security systems
  • Assist with maintaining seating charts, implementing, and enforcing COVID safety protocols and other office norms, and communicating with team members about updates and changes
• Event Planning:
  • Organize, manage, and host virtual and in-person office events including lunches, holiday parties, birthdays, new team member welcome events, offsites, volunteer opportunities, and other team building events
  • Procure event supplies and catering
  • Manage event set up and tear down
• Support for Internal Team:
  • Assist teams with calendaring and planning larger events such as Teamwide meetings, goal celebrations, and functional offsites
  • Production and editing of internal meeting materials such as PowerPoint presentations
  • Communicate via email, Slack, or verbally with Boise office team or broader team as needed regarding office updates, events, or other announcements
  • Zoom Room Support as needed
• Assist with ad hoc special projects and events as needed

You’ll be successful if:

• You love hosting a party and bringing people together
• You enjoy having your hands in many projects
• You enjoy interacting with colleagues from a variety of functional teams

• You are a natural problem solver who enjoys learning
• You’re forward-thinking, organized, and self-motivated
• You thrive both independently and within a team environment

What you bring to the table:

• 2+ years in office experience
• Outstanding organizational skills
• Excellent communication skills, both written and verbal
• Experience with MS Office suite (including Outlook, Word, Excel, and PowerPoint)
• Friendly and professional demeanor

Notes: This is a temporary position, expected to last through November 16, 2023. Please submit a cover letter and resume.

About Us: Balsam Brands is a global, eCommerce retailer with roots in holiday and home décor. We strive for excellence in everything we do and present a unique opportunity for those seeking to have a meaningful impact in a people-first company that values relationship building, authenticity, and doing the right thing. We have steadily growing teams in Boise, the Bay Area, Dublin, the Philippines - and most recently, Windsor, Canada!

The company's mission is to create joy together. We empower our team and partners to love what they do, provide products and experiences that inspire meaningful moments with family and friends, and give back to our families and communities in impactful ways. When you join Balsam Brands, you'll find a culture of caring people doing challenging work and building a welcoming workplace.

• Balsam Brands in Forbes: https://bit.ly/balsambrandsforbes
• Balsam Brands on LinkedIn: http://www.linkedin.com/company/balsam-brands/

At Balsam Brands, we strive to build a diverse, equitable, and inclusive team to fulfill our purpose to create joy together. Balsam Brands is proud to be an equal opportunity employer. We encourage people from all backgrounds, ages, abilities, and experiences to apply. We do not discriminate on the basis of race, ethnicity, religion, national origin, citizenship, marital or family status, disability, sexual orientation, gender identity or expression, pregnancy or caregiver status, veteran status, or any other legally protected status. We will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application and interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

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All your information will be kept confidential according to EEO guidelines.