Job description
Job Description
Position Summary
- Responsible for:
- Providing support in the Meetings, Incentives and Events (MIE) Department
- Planning and execution of all details for small groups (less than 10 rooms/night, max of 20 people)
- Coordination of select internal meetings and events
Responsibilities
- Coordinate program registration process through Cvent including but not limited to:
- May need to complete meeting request forms
- Send RFPs in Cvent for all Coordinators and Planners
- Registration site creation
- Managing Participant registration
- Database management
- Report distribution
- Create Availability Grid for clients
- Partner with Travel Services team in booking hotel rooms and flights for small groups
- Open Bar Department/Team Updates
- Destination Guides Updates
- Meetings, Incentives & Events (MIE) Policy Reference Manual Updates
- Quarterly Travel Updates/Communications
- Support Meeting & Incentive Planners and Meeting & Incentive Coordinators with assigned tasks
- Manage ground transportation for requests not related to a meeting or incentive
- Work with local Sales Teams to confirm Constellation Brands product will be available or able to be brought into restaurant/bar accounts
- Review and process invoices/bills and reconcile via the Corporate Meeting Card Concur process
- Provide budget recaps for events
- Regularly communicate with outside vendors, including restaurants, hotels and off-site caterers
- Maintain day-to-day supplier relationships in support of all events, including outside vendors
- Work with outside suppliers to ensure they contribute quality and expertise to Constellation
- Assist Supervisor with planning and developing new methods to implement solutions into programs
- Conform to Travel policies and Meetings, Incentives & Events standard operating procedures
- Pursue personal development of skills and knowledge necessary for the effective performance of the role
- Assist with updates to comprehensive production schedule for on-site detailed agenda/schedule of events
- Provide onsite support to events in the local area with assigned planner/manager. Activities included but not limited to; on-site registration, transportation liaison, hotel / venue liaison
- Food & Beverage: Review menus and make suggestions to Meeting Host for menu options within budget, review BEOs for accuracy and obtain signature authorization
- Destination (domestic and international) research
- Manage office supply quantities for on-site supply kits
- Coordinate select internal meeting requests at CBI Offices, to include scheduling, room set up, AV needs, catering, entering names in visitor database, billing processes if required
- Fulfillment of responsibilities will be aligned and supportive of the Company's Vision, Mission and Strategic Imperatives.
- All other duties as assigned.
Core Competencies to be Successful
- Functional Skills and Knowledge
- Analytical Skills
- Communication Skills
- Attention to Detail
- Follow Through
Recommended Qualifications
- Hospitality College degree preferred
- 1-2 years’ experience in meetings/hospitality industry
- Cvent experience a plus
- Comprehensive verbal and written communication skills
- Ability to interact successfully with all levels of management
- Experience with management of multiple projects/programs independently
- Travel requirement: approximately less than 5% of time
- Advanced proficiency in Windows, Excel and Outlook
ADA Physical/Mental/Workplace Requirements
- Occasional lifting up to 25 lbs.
- Sitting, working at desk/personal computer for extended periods of time
- Primary work environment is professional corporate office
- Ability to travel domestically and commercially
Location
Chicago Office
Additional Locations
Rochester, New York, Syracuse, New York
Job Type
Full time
Job Area
Travel
The salary range for this role is:
$21.60 - $30.45
This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee’s pay position within the salary range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs. We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance, 401(k), and any other benefits to eligible employees.
Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.
Equal Opportunity
Constellation Brands is committed to a continuing program of equal employment opportunity. All persons have equal employment opportunities with Constellation Brands, regardless of their sex, race, color, age, religion, creed, sexual orientation, national origin or citizenship, ancestry, physical or mental disability, medical condition (cancer or genetic characteristics), marital status, gender (including gender identity or gender expression), familial status, military or veteran status, genetic information, pregnancy, childbirth, breastfeeding, or related conditions (or any other group or category within the framework of the applicable discrimination laws and regulations).
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