Job description
ACCOUNTING ASSISTANT
Health Net of West Michigan has an opening for a full time (36 hours per week) Accounting Assistant. This position will support Health Net’s Accounting Department and assist the Accountant with completing Health Net’s weekly and monthly accounting duties, and various operations responsibilities. The Accounting Assistant will complete accounting tasks including but not limited to, processing accounts payable invoices, assisting in month end close, and providing support for Health Net’s annual audit. The Accounting Assistant will support Health Net’s operations in various ways including but not limited to, documentation updating and writing, and compliance monitoring. This position offers potential for growth, and opportunities to contribute to a variety of nonprofit finance tasks.
Health Net of West Michigan fosters a work environment focused on well-being and equity by offering its employees competitive benefits, 36 hour work week, flexible scheduling, three weeks of paid time off at hire, ten (10) holidays, one (1) hour per week of wellness time, innovation paid time off and paid volunteer time off. Hybrid/remote work is available to all new hires after successful completion of on-boarding and training.
Health Net requires all new hires to have all recommended COVID-19 vaccines and boosters prior to date of hire.
Pay range: $45,000 - $50,000 per year.
Essential Job Duties and Responsibilities:
Finance Duties
- Processes Accounts Payable:
- Controls expenses by receiving, processing, verifying, coding and reconciling invoices and employee expense reports, and processing payments by way of Electronic Funds Transfers (EFT’s) and paper checks. Must be accurate with totals.
- Maintains:
- Accounts Payable and other accounting reports and spreadsheets, having the ability to monitor, create and understand formulas. Must have ability to create, comprehend and monitor formulas within Excel, and to identify problems and/or inconsistencies when they occur within a spreadsheet.
- Posts:
- Accounts Receivable payments into Excel spreadsheet and accounting software timely and accurately.
- Routine journal entries into accounting software timely and accurately.
- Reconciles:
- Bank statements, Accounts Payable, and several other trial balance accounts timely and accurately.
- Maintains:
- Monthly prepaid schedules, allocation accounts Excel spreadsheets, and employee benefits spreadsheets.
- Sends emails to vendors, subcontractors, and other contacts.
- Maintains several filing systems within the department.
- Conducts research when there are discrepancies relating to invoices or journal entries.
- Assists in various month end closing duties.
- Prepares and sends annual 1099’s and 1096.
- Supports annual audit and 990 completion.
- Provides support to other staff as requested.
Operations Duties
- Assists in completion of reports and documentation required by Health Net funders.
- Assists with periodic review/update of documentation.
General Duties
- Promotes teamwork and good communication among all staff and contractors.
- Understands the extremely confidential nature of the position and documents relating to the position and adheres to all internal control measures and policies.
- Supports the organizational mission, vision, values, key strategies, and development of collaborative relationships with the organizations that interface with Health Net.
- Adheres to all Health Insurance Portability and Accountability Act of 1996 (HIPAA) standards to protect client Protected Health Information (PHI).
- Other job duties and responsibilities as assigned.
This description is not meant to be all-inclusive and may be modified from time to time at the discretion of management.
PART II: QUALIFICATIONS
Education, Skills and/or Experience :
- Must have at least an Associate’s degree in accounting or finance.
- Must have mathematic skills and ability to analyze figures and formulas.
- Knowledge of accounting principles and theory.
- Experience with accounting software packages similar to Microsoft Dynamics GP, etc.
- Must have proficiency with Microsoft Office 365 applications, especially Excel spreadsheets - must have ability to create, comprehend and monitor formulas within Excel, and to identify problems and/or inconsistencies when they occur within a spreadsheet.
- Ability to learn new software systems.
- Ability to work independently with minimal supervision and with a team mindset.
- Employees in this position frequently communicate with staff and vendors, and must be able to express oneself in a manner that maintains professionalism.
- Effective time management skills.
- Commitment to high quality work output.
- Strong ability to organize and a highly developed attention to accuracy and detail.
- Commitment to continuous learning.
- Ability to identify and resolve problems in a timely manner and develop alternative solutions.
- Ability to resolve conflict
- Ability to use critical thinking skills.
- Analytical skills required to complete tasks and required duties
- Ability to maintain high level of confidentiality.
- Ability to cope with stressful situations, and to work effectively and efficiently under tight deadlines, high volumes, multiple interruptions, and maintain a calm and professional demeanor.
Desired Characteristics :
- College coursework in the areas of nonprofit, public administration, business, or healthcare services.
- Knowledge of non-profit accounting.
- Ability to use creativity and innovation to achieve outcomes.
PART III: SCOPE
Professionalism/Standards of Conduct:
- Demonstrates self-directed, self-motivated, responsible behavior.
- Demonstrates ability to think independently and make sound judgments.
- Informs supervisor of challenges; seeks guidance as needed.
- Maintains high level of confidentiality and is non-judgmental.
- Demonstrates cultural competency in the daily performance of duties.
- Supports and cultivates self and fellow team members’ growth and development; remains informed of current changes and trends related to finance.
- Assumes responsibility for continuing education and improvement to enhance skills.
- Is flexible regarding schedule, tasks, and settings.
- Communicates professionally and productively with all contacts internal and external, with attitude and actions that are consistent with the organizational values listed below.
- Understands and has the ability to discuss the issues that surround health equity and health care systems.
- Follows all federal, state, and local laws/regulations and Health Net of West Michigan policies and procedures.
PART IV: WORKING CONDITIONS
Physical Demands/Work Environment:
- Employees in this position may need to remain stationary for extended periods of time and occasionally move about inside the office to access file cabinets, office machinery, etc.
- Occasionally moves or transports items (office equipment/supplies) weighing up to 30lbs.
- Moderate level of stress caused by tight deadlines and workload.
- Moderate level of mental and/or visual fatigue and/or eyestrain may result from looking at a computer screen for extended periods of time.
- Possible work outside of normal business hours.
- The open floor plan requires the ability to work in an office environment with moderate noise levels and activity.
- Occasional local driving for meetings may be required.
- Comfort with a hybrid (remote and in-office) workplace model and schedule
PART V: ORGANIZATIONAL VALUES
The following organizational values have been identified by Health Net of West Michigan as required of all employees:
Our values are grounded in the pursuit of community well-being and equitable systems that allow all to access critical resources within our neighborhoods. Our unique care model advocates for every person living in Kent County to receive the care they need to live healthier lives.
Well-being and Equity - Healthcare is a basic human right. Well-being and equity are foundational elements of our organization in which we work to build a culture that advocates for the well-being of our staff, clients, partners, and neighbors. Our actions, in partnership with community, create space to build trust, mutual respect, honesty, and shared progress towards this vision.
Collaborate - The framework of our approach relies on mutual trust and co-creation. We elevate the voices of those we serve to influence systemic change by convening stakeholders from a variety of specialties, lived experiences, and backgrounds to develop client-centered approaches to accessing resources.
Adapt - As an accessible organization, we are both proactive and responsive. We work with clients and partners to implement innovative solutions and streamline system processes to address the needs of our community.
Respect - We work to dismantle the system of institutional racism and bias that prevents all our clients and neighbors from accessing the tools and resources they need. We honor differing lived experiences and recognize the historical trauma inflicted upon communities of color, LGBTQ, and our neighbors with disabilities. We build trust through consistency and integrity in our relationships.
Educate - We are students, educators, coaches, and collaborators. We equip people with the information they need to navigate the complex healthcare and social services systems by highlighting the natural skills each client has to advocate for themselves and others. We create opportunities to share information and encourage ongoing learning among our staff, partners, and clients.
The following organizational values have been identified by Health Net of West Michigan as required of all employees:
Our values are grounded in the pursuit of community well-being and equitable systems that allow all to access critical resources within our neighborhoods. Our unique care model advocates for every person living in Kent County to receive the care they need to live healthier lives.
Well-being and Equity - Healthcare is a basic human right. Well-being and equity are foundational elements of our organization in which we work to build a culture that advocates for the well-being of our staff, clients, partners, and neighbors. Our actions, in partnership with community, create space to build trust, mutual respect, honesty, and shared progress towards this vision.
Collaborate - The framework of our approach relies on mutual trust and co-creation. We elevate the voices of those we serve to influence systemic change by convening stakeholders from a variety of specialties, lived experiences, and backgrounds to develop client-centered approaches to accessing resources.
Adapt - As an accessible organization, we are both proactive and responsive. We work with clients and partners to implement innovative solutions and streamline system processes to address the needs of our community.
Respect - We work to dismantle the system of institutional racism and bias that prevents all our clients and neighbors from accessing the tools and resources they need. We honor differing lived experiences and recognize the historical trauma inflicted upon communities of color, LGBTQ, and our neighbors with disabilities. We build trust through consistency and integrity in our relationships.
Educate - We are students, educators, coaches, and collaborators. We equip people with the information they need to navigate the complex healthcare and social services systems by highlighting the natural skills each client has to advocate for themselves and others. We create opportunities to share information and encourage ongoing learning among our staff, partners, and clients.
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