Position: AP- AR Associate

Company Summary:

Berglas & Garfield and Daley & Garfield are privately held real estate companies responsible for the ownership, management, and redevelopment of properties throughout Los Angeles. With experience spanning over 50 years, managing apartment communities is our family business, welcoming you home is our personal privilege. We embrace a work life balance culture for our employees, offer remote work on Fridays, flexible schedules, and a fun team environment!

Job Summary:

Responsible for processing all accounts payable/receivables, processing and categorizing invoices, posting rent checks, charging rent, updating accounting spreadsheets, and assisting with office administration. The purpose of the position is to provide support to 30-35 buildings and HOA’s and assist Onsite Managers.

Essential Functions:

Accounts Receivables

• Post rent checks: verify the checks and make sure that the name, unit number, and amounts tie properly.
• Charges rent: administrative process that requires going into the software and pressing a button to charge rent.
• Rent rolls reports: Running reports for property managers verifying what rent is still outstanding for tenants.
• Non tenant payers: checking to make sure that checks from non-tenant payers have a non-tenant payer form
• HAP Payments (Section 8): looking up section 8 payments and booking those payments
• Rubs billings & follow up: looking up our 3rd party vendor utility billing for all tenants to see what tenants owe
• Bill back letters for some other items: Draft letters to tenants about charges they incur that they owe

Accounts Payables

• DWP bill - unit by unit - bill backs
• Carpet book – flooring: update a spreadsheet when new flooring installed in a unit
• Categorizing invoices: checking of invoices against addresses, confirming correct building codes, confirming that purchase orders have been released by our onsite managers have been done, and a review for overall correctness of the invoice is done.

Admin

• Denial letters & mailing checks
• Mail, stamping & sorting
• Ordering supplies
• Declarations
• Building letters
• Filing
• Settlement statements - pulls files
• Handling Guests at the office, validations
• Move-in/Move-out follow up
• Setting up office for celebrations, getting cards signed: helping organize birthdays, pick up cakes, get cards signed etc.
• Scheduling assistance

Job Qualifications:

• Must be detail oriented and good with numbers.
• Minimum 3-5yrs experience AP & AR
• Must possess excellent accounting knowledge and skills.
• Most possess and demonstrate excellent written and email correspondence skills.
• Must have keen time management skills and the ability to multi-task.
• Proficiency with MS Suite, (Outlook, Word, Excel) and Yardi Elevate
  or Yardi Voyager
• Demonstrate of excellent people skills and problem solving abilities.
• Works well in a Team atmosphere.
• Demonstrates strong analytical problem-solving skills.
• Ability to meet deadlines.
• Must possess office skills including typing, filing, handling of correspondence, telephones, and general business machines.

We are an Equal Opportunity Employer and Prohibit Discrimination and Harassment of Any Kind: We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics.

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