Job description

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company. Executive Assistant’s responsibilities include managing calendars, making travel arrangements, payroll and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

This position will keep you busy and on your toes! We need someone that can adapt quickly to the situation to get everything completed and running smoothly.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage calendars and set up meetings
• Make travel and accommodation arrangements
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
• Company payroll (ADP experience preferred)
• Some HR responsibilities
• Unemployment claims processing
• Credit Card Dispute processing

Skills

• Work experience as an Executive Assistant, Personal Assistant, Office Manager or similar role
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Availability after hours for high-urgency needs
• Excellent verbal and written communications skills
• Discretion and confidentiality
• PA diploma or certification is a plus

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift
• Holidays
• Monday to Friday
• On call

Work Location: One location

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