Job description

University of Colorado Anschutz Medical Campus

School of Medicine | Department of Medicine | Division of Endocrinology, Metabolism, and Diabetes

Official Title: Research Services Pre/Post Awards Professional (Open Rank)

Working Title: Financial Specialist (Intermediate – Senior Level) – Endocrinology, Metabolism and Diabetes

Position: #00809775 – Requisition: #29929

Job Summary:

This University of Colorado, Department of Medicine, Division of Endocrinology, Metabolism and Diabetes Research Services Professional will assist with the management of grants, contracts, internal funds as well as all applicable finance and procurement policies. This position will ensure grant expenses are incurred according to the budget, will do the close-out management including project clean-up and financial reconciliation and ensuring all reporting requirements are met. In addition, will also manage procurement activities for the Division, and other accounting functions.

Key Responsibilities

• Upon issuance of awards, works closely with Office of Grants and Contracts (OGC) finance team to establish fund accounts, and the disbursement of subcontracts.
• Support faculty with financial reporting, best practices, budget constraints and spending trends.
• Provide financial projection forecasting and interpret data for faculty (one-on-one frequent meetings).
• Enters all funding distributions, Journal Entries and Payroll Expenses Transactions for the Division, and clears funding deficits.
• Submit, monitor, and review internal finance reconciliations utilizing finance systems and databases (e.g., effort reporting, award closeouts, etc.).
• Perform routine audits of payroll as well as other laboratory expense transactions for faculty, fellows, and staff to ensure expenses are properly calculated and encumbered in their appropriate accounts.
• Collaborate with OGC Accounting, subcontractors, and external agencies, regarding payment of invoices and requesting no-cost extensions.
• Collects data and prepares tables for NIH training grants.
• Assists with preparing clinical trials budgets.
• Conducts pre-award review in OnCore.
• Coordinates team science/training projects including disseminating requests for proposals and assisting with review meetings.
• Acts as the Division’s Procurement/Travel subject matter expert.
• Assist with processing reimbursements on Concur, purchasing via Marketplace (CU systems), and Procurement Card.
• Ensures ePERs’ are certified on a timely basis.
• Reconciles non-sponsored funds such as philanthropic and other internal sources.
• Assists with cost study preparation for Division Service Centers/ Cores.
• Assists with the management of divisional financial commitments.
• Preparation/deposit of checks.
• Other administrative duties as assigned.

Why Join Us:

Endo’s administrative team is highly regarded and valued. Faculty lean on administrative professionals to navigate the CU system and provide subject matter expertise. The division is uniquely collaborative, welcoming, and high-spirited. Staff members are made to feel empowered, supported, and appreciated. If you enjoy being the foundation for the success of a research/clinical division, you will thrive in this position!

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications

Intermediate Level:

• A bachelor’s degree in accounting, finance, business administration, business, or a directly related field from an accredited institution.A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

• One (1) year of experience in administration of grants and contracts.
• Deep understanding of a grant’s lifecycle.
• Extensive experience with Excel.

Senior Level:

• A bachelor’s degree in accounting, finance, business administration, business, or a directly related field from an accredited institutionA combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

• Two (2) years of experience in administration of grants and contracts.
• Deep understanding of a grant’s lifecycle.
• Extensive experience with Excel.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications

• Five (5) or more years of experience in post-award management for complex sponsored grants and contracts spanning top agencies and mechanisms.
• Experience working in higher education.
• Experience working in the University of Colorado system.
• Experience with CU systems such as mFIN, Marketplace and Concur
• Pre-Award experience.
• Experience with clinical trials administration.

Knowledge, Skills, and Abilities

• Flexibility, e.g., ability to work with shifting priorities and deadlines.
• Ability to work independently and as a team member with diverse faculty, and staff.
• Ability to take initiative and work proactively.
• Strong financial forecasting skills.
• Ability to multi-task and remain detail oriented.
• Critical thinking and problem-solving skills.
• Ability to manage high level of responsibilities.
• Extensive experience with budget management.
• Excellent customer service skills.

How to Apply: In order to be considered please apply to the position directly on CU careers.

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2. Curriculum vitae / Resume

3. Three to five professional references including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to: Caitlin Estlow, caitlin.estlow@cuanschutz.edu

Screening of Applications Begins:

Screening of applications begins immediately and continues until the position is filled. For best consideration, apply by June 2nd, 2023.

Anticipated Pay Range:

The starting salary range for this position has been established as:

Intermediate Level: $47,992 - $61,045

Senior Level: $51,883 - $65,995

The above hiring range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at:

Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Unit-Specific Exemptions:

• Anschutz Campus – Accommodations may be granted for medical or religious reasons.

The University of Colorado seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty, and staff of diverse backgrounds.

Job Type: Full-time

Pay: $47,992.00 - $65,995.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Physical setting:

• Office

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Aurora, CO 80045: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Financial concepts: 1 year (Preferred)

Work Location: Hybrid remote in Aurora, CO 80045

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