Job description

Position: Fiscal Assistant (Office Assistant 3) – Head Start

Reports to: Fiscal Specialist

Salary Range: 34 (Classified)

KEY WORK ACTIVITIES:

The Fiscal Assistant helps ensure that Edmonds College Head Start, ECEAP, and Early Head Start provides effective fiduciary responsibilities to enable delivery of high quality services in all program areas. Under general supervision, the Fiscal Assistant independently performs a variety of complex fiscal clerical projects and assignments. The Fiscal Assistant is a full time position and reports to the Fiscal Specialist.

ESSENTIAL FUNCTIONS:

40% Accounts Payable/Purchasing Support

• Review staff orders and complete Purchase Authorization (PA) for purchase
• Determine best vendor to purchase from based on price, availability, purchasing contracts, and purchasing guidelines. Research internet for items not found on the regular purchase list
• Receive orders and prep for distribution
• Follow up with vendors regarding order discrepancies and invoicing errors
• Prepare & submit invoices to Edmonds College Accounts Payable Office for payment, including proper allocation of funds.
• Other duties as assigned

40% Fiscal Data Entry

• Enter invoice and PA information into ctcLink database. Follow up on travel expenses & extract data. Verify proper allocation of funds.
• Enter expenditures into QuickBooks
• Enter information into WINS database for CACFP reimbursement
• Other duties as assigned

20% Clerical

• Prepare and maintain physical fiscal files
• Receive, date stamp, and scan incoming documents to online server
• Maintain integrity of online files
• Physically identify items on inventory list to verify that they exist.
• Assist in maintaining the physical inventory database.
• Other duties as assigned

KEY COMPETENCIES (specific knowledge, skills or skill sets, and/or abilities necessary to perform work activities):

• Be able to perform all the essential functions of the position.
• Ability to work independently, but also be a team player.
• Ability to work in a collaborative manner
• Must be able to exhibit cultural humility when working with staff and families from diverse racial, ethnic, and socioeconomic backgrounds
• Strong attention to detail, accuracy, time management and work prioritization
• Strong customer service orientation
• Good verbal and written communication skills.

JOB READINESS FACTORS (working conditions such as environmental factors, mental and physical demands, willingness issues of the position):

• Must be able to work under stressful situations and manage stress appropriately
• Must be able to accomplish repetitive tasks while maintaining a high level of accuracy
• Must be able to work independently and exercise appropriate judgment
• Required vaccines: TDap, MMR, COVID-19
• Must show a negative TB Test and obtain a health provider statement showing free of communicable diseases
• Cleared Portable Background Check through DCYF

MINIMUM REQUIREMENTS:

• High school graduation or equivalent
• Two years of clerical work experience, which includes working with databases
• Work experience using Microsoft Excel

DESIRED QUALIFICATIONS:

• Experience working in a Head Start or ECEAP program
• Certified Public Accountant (CPA) and/or degree in Accounting, Finance, or a related business doctrine with an emphasis on finance accounting
• Experience with Google Workspace, PeopleSoft, and/or Quickbooks

Job Type: Full-time

Pay: $2,827.00 - $3,167.00 per month

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Lynnwood, WA 98036: Reliably commute or planning to relocate before starting work (Required)

Experience:

• clerical: 2 years (Required)

Work Location: One location

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