Job description

The West Virginia School of Osteopathic Medicine (WVSOM) seeks a motivated, qualified individual to serve as the Grants Administrator in the Office of Research and Sponsored Programs (ORSP). This individual manages intramural grants and oversees the pre-award process for extramural grants. Reporting to the Associate Dean of ORSP, the successful candidate will collaborate with the Office of Business Affairs (OBA) Grant Accountant to ensure continuity between the pre- and post-award processes. This position is also responsible for reporting, training, and monitoring compliance related to grant administration (e.g. time and effort). This position supports faculty in proposal submission and re-submission, including working with faculty to check the accuracy of budgets and coordinating with the post-award staff in the OBA.
The Grants Administrator will help to continue and expand WVSOM’s intramural and extramural grants program that facilitates research and ensures compliance with all state, Federal, and local regulations and requirements. The successful candidate will do so with a team oriented, collaborative approach.
This is a full-time, non-classified position; it is exempt from FLSA regulations concerning overtime; base salary is commensurate with education and experience, plus a full state benefits package.
Not all activities of this position occur within the confines of an 8:00-4:30 schedule and may require evening and weekend scheduling as needed. The weekly schedule for this position will be established between the supervisor and the employee and approved given the needs of the department and the institution.
This position has been designated as Essential. This means that when WVSOM is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover and continue operations at WVSOM.
Applications will accepted until the position has been filled. Final candidates are subject to employment and credential verification, reference and background checks. All applications are confidential.
West Virginia School of Osteopathic Medicine is an equal opportunity employer and is committed to enhancing diversity among its faculty and staff.
Education/Knowledge
Minimum Education
Bachelor's
Required Licenses/Certification
Successful candidate will have a Bachelor’s Degree in Bachelor’s degree in business administration, accounting, finance, auditing, or other related field required; an equivalent combination of relevant and recent experience and training which provides the required knowledge, skills and abilities may be considered.
Training will be provided, however a strong understanding of computers is required. Part of the position requires learning some of the unique process that WVSOM has, as well as learning skills related to the position.
Skills Required

• A broad understanding of any of the following: grants management, contracts, sponsored programs operations, or Uniform Guidance
• Demonstrated ability to learn new skills
• Excellent analytical, organizational, reasoning, and problem solving skills
• Excellent verbal and written skills
• Ability to pay close attention to detail, meet deadlines, and maintain composure while working under pressure.
• Ability to establish and maintain excellent cooperative working relationships.
• Ability to learn, apply, and train a diverse group of stakeholders on policies, procedures and guidelines affecting the position and work unit to which assigned, as well as the institution.
• Demonstrated proficiency with Microsoft Office applications including Word, PowerPoint, and Excel.
• Ability to work independently and take self-initiative with projects.
• Ability to coordinate and prioritize many different tasks, set deadlines and complete projects in a timely manner.
• Organizational and time management skills required to manage multiple projects, reports, requests, and work load.
• Ability to work independently and carry out assignments without detailed instructions.

Duties and Responsibilities
Duties and Responsibilities

• Drafts policy updates regarding grants/sponsored programs (in collaboration with the Grants Financial Officer in OBA)
• Remain current on changes to Federal, State or local regulation related to sponsored programs or grants
• Assists with grant proposal budget and development (in collaboration with the Grants Financial Officer in OBA)
• Manages the internal pre-award approval process, including review of grants for grammar, spelling, cost share/match commitments, and clarity.
• Manages eRA commons and Grants.gov, as well as other extramural electronic and paper submissions
• Works with PI to coordinate documents for applications
• Conducts grant intake, review and close-out meetings with grant accountant
• Reviews and approves grant updates and reports (in collaboration with the grant accountant in OBA)
• Maintains database of sponsored program applications and awarded grants
• Provides faculty development on grants
• Identifies relevant grants for application, based on faculty keyword input and needs
• Updates faculty on appropriate grant opportunities
• Assists PIs with grant management including development of contracts and subawards (in collaboration with the Grants Financial Officer in OBA)
• Approves time and effort reports
• Trains employees on the grant time and effort system
• Tracks intramural awards
• Maintains NCURA or NGMA membership and attends trainings
• Maintaining/updating sponsored programs webpages
• Other related duties as assigned or directed.

Required Experience
Type of experience Needed
Financial management, accounting, or research/grants administration or other related experience
Amount of Experience Needed (Months/Years)
Over 3 years, up to 4 years
Posting Detail Information
Close Date
Open Until Filled
Yes
Special Instructions
WVSOM requires official transcripts of your highest degree earned and/or the degree in which qualifies you for the position. WVSOM requires these transcripts prior to an offer of employment, and we do recommend you send those to WVSOM once you have been selected for an interview. A transcript is official if it bears the authorizing signature and the official seal of the issuing institution and is sent directly by the school or college to the Office of Human Resources. Should your college or university provide this information electronically, we would ask that you submit that to Tiffany Burns at tburns@osteo.wvsom.edu

Job Type: Full-time

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