Job description

General Purpose:
Perform responsibilities as assigned and provide a variety of assistance to firm administrative departments, attorneys, paralegals, secretaries and other colleagues as needed and requested.

Essential Duties/Responsibilities:

• Assist as needed with all projects, overflow work, administrative work and other duties as required (i.e., copying, scanning, filing, preparation of binders, document organization, etc.) to support and aid in the workloads of attorneys, paralegals, legal assistants, legal specialists and other colleagues throughout the firm.
• Assist with document production including but not limited to: organizing documents; under attorney or paralegal direction, designate documents as restricted, confidential, privileged, or other specified determination; prepare and maintain corresponding logs; prepare documents for review by opposing counsel; index documents after outside review.
• Create and maintain notebooks and indices for discovery, key documents, witness depositions, exhibits, court/jury notebooks, trial notebooks, etc. for use by attorneys and others.
• Manage administrative tasks as requested, including, but not limited to, processing and disseminating mail, preparation of audit letter responses, billable time input, expense reports, check requests and reviewing client billing statements.
• Effectively schedule and manage travel arrangements as requested.

Other:

• Pull and copy cases, statutes, deposition excerpts, etc. cited in briefs.
• Research online for docket information and obtain copies of documents filed in various courts.
• Accomplish organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• Assist with other duties and projects as assigned.

Computer Technology:

• Code documents, including objective and subjective document reviews and summaries; enter coded information in databases.
• Generate reports using information from databases.
• Prepare documents for scanning.
• Search for documents in databases by issue, witness, source number, etc.; prepare and print reports for databases.
• Knowledge and experience working with computer programs/applications including but not limited to Microsoft Office (Outlook, Word, Excel, OneNote), Westlaw, LexisNexis, PACER, CaseMap, TextMap, Relativity, IManage, Adobe/Nuance.
• Load deposition transcripts and maintain files; search for specific witness testimony and related information related to deposition testimony.

Competencies:

• Functional/Technical Expertise – Understands necessary information, processes and procedures to carry out job responsibilities.
• Customer Orientation – Views the firm through the eyes of the customer and goes out of their way to anticipate and meet customer needs.
• Communication – Recognizes the essential value of continuous information exchange.
• Team Player – Team oriented; maintains composure and is adaptable to the changing needs of the team.
• Results Orientation – Maintains appropriate focus on outcomes and accomplishments. Has the ability to effectively prioritize tasks, have good organizational skills, and an attention to detail.
• Organizing and Planning – Strong organizing and planning skills that allow an individual to be highly productive and efficient.
• High Standards – Exceptional quality and necessary attention to detail.
• Initiative – Proactive and takes action without being prompted or instructed.
• Problem Solving and Decision Making – Identifies problems, finds solutions, acts decisively and shows good judgment.

Job Qualifications (Education, Experience and Certification):

• High school education with 3+ years secretarial/office assistant experience. Experience working in a law firm a plus.
• Accurate typing; working knowledge of personal computers; strong knowledge and skills in MS Outlook, Word, Excel, PowerPoint and Adobe Acrobat; excellent grammar, spelling, punctuation and proofreading skills.
• Knowledge of basic office equipment (i.e., copier, scanner, telephones, etc.).
• Aptitude to learn new computer programs.
• Excellent professional communication and interpersonal skills to deal with a wide variety of people inside and outside the firm.
• Excellent organizational skills to handle multiple priorities and the work assigned by several attorneys, paralegals, legal assistants, legal specialists and other colleagues throughout the firm.
• Ability to maintain composure, behave professionally and work effectively under pressure to meet tight deadlines.
• Excellent judgment, problem solving and decision-making skills to handle a variety of responsibilities under general supervision.
• Ability to work effectively independently and as part of a team.

Physical Requirements:
While performing the duties of this position, the employee must have the ability to sit, stand and/or walk for extended periods of time; manipulate (lift, carry, move) weights of at least ten (10) pounds; have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment; speak clearly and concisely so listeners can understand; and regularly understand the speech of another person.

The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:
Professional office atmosphere. Sedentary work that primarily involves sitting or standing for prolonged periods. Position may require occasional off-hour meetings and events.

The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note: This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

Holland & Hart offers of employment take into consideration a candidate’s education, training, and experience, as well as the position's work location, external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. Colorado Salary Range - $22.42 - $37.37. A discretionary bonus may be available based upon performance.

Holland & Hart works hard to promote work/life balance with a 37.5-hour scheduled work week for most staff employees, a robust wellness program, and generous PTO and holiday pay for eligible employees. Full-time employees become eligible for benefits on the date hire, with a benefits offering that includes medical, dental, vision, life, AD&D, EAP, STD, and LTD. Also available are voluntary income protection benefits such as supplemental life, accident, critical illness, and long-term care insurances, as well as a 401(k)-retirement plan with a company match. In addition, the firm has programs that may provide for educational assistance, free or discounted legal services, and opportunities through the Holland & Hart Foundation, which is a non-profit organization dedicated to creating volunteer opportunities for lawyers, staff, families, and friends of Holland & Hart LLP. Part-time employees may have access to some of these benefits, which may be on a pro-rated basis.

Job Type: Full-time

Pay: $22.42 - $37.37 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Boise, ID 83702: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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