Job description

Woodlake Outdoor is searching for a Branch Office Administrator to join its growing team in Dallas, TX! Our Office Administrator provides general office support with a variety of clerical activities and related tasks in support of the Construction Department. Reporting to our Director of Administration, this role will be responsible for the administration and workflow of processes within the branch by working with management to ensure all business metrics are addressed and met daily.

Our ideal candidate has strong Excel skills and is open and enthusiastic about learning and growing professionally. This is a fulltime, benefit eligible role with typical hours being 8am-5pm, Monday-Friday. Woodlake supports a learning culture, where employees are encouraged to advance their skills through training, education, and on-the-job experience.

Responsibilities:

• Create, update and manage a variety of production and administrative reports (primarily in Excel) for management and our Construction dept. on an ongoing, frequent basis
• Answer office telephone system and directs calls accordingly. Greet and direct visitors to the company and/or assists walk-in applicants with hiring process
• Assist in the ordering, receiving, stocking and distribution of office supplies.
• Assist the Construction department team with weekly time entry/review in Aspire Payroll and assures all data is regularly updated and accurate.
• Assist in all car inventory fleet needs including license and registration, regular maintenance for vehicles, driver qualifications and card distribution.
• Assists with accounting activities such as monthly billing, PO processing, expense reports and credit card management and ensuring timely and accurate input for AP.
• Manages month-end tickets by working with Account Managers on closing/canceling/moving open tickets.
• Assists in tracking all safety incidents with Corporate HR and handles incident report calls and posts in ASPIRE.
• Creates email notifications for variety of service reminders
• Assists with creating new and renewal customer contracts
• Assist with translation where necessary.
• Assist with printer/router/security camera issues at the branch level.
• Other projects: Signage for facility, tags for spray equipment, updating pictures on wall, assist with printing maps & documents, various random manager projects or tasks upon request.

Qualifications

• High School diploma or GED required, associate’s degree preferred
• Minimum 4 year of office/administrative experience required with proficiency in Microsoft Office Excel
• Experience working in accounting systems is ideal
• Bilingual (English/Spanish) is a plus
• Excellent verbal and written communication skills.
• Is comfortable working independently as well as collaboratively
• Shares in company values and can demonstrate those in the field

About Our Company:

Woodlake Outdoor has been involved in creatively enhancing and maintaining the natural beauty of Texas landscapes for over twenty years. Our teams produce high quality commercial landscape maintenance, construction, and stone masonry projects. With significant industry leadership experience, you can learn from and collaborate with some of the best in the field.

Our Mission is to create, maintain, and enhance extraordinary outdoor spaces for all to enjoy.

Learn more about us at: https://woodlakeoutdoor.com/about-us/

Job Type: Full-time

Pay: $48,000.00 - $52,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Plano, TX 75093: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is your desired salary range?

Experience:

• Excel: 2 years (Required)
• Administrative experience: 4 years (Required)

Language:

• Spanish and English (Preferred)

Work Location: One location

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