Job description

AGENCY DESCRIPTION: This position is available for an immediate opening at the Mariposas Project agency in Atascadero, CA. We are an Early Start agency, Community Center and Service Provider for speech, occupational, physical and vision therapies along with child development services. We provide both on-site and home-based therapy services to children from birth-3 years of age. Through MP Health we provide speech and occupational therapy services for children 3+ as well as preschool services. Additionally, we also provide Counseling services.

JOB DUTIES & RESPONSIBILITIES: The Office Assistant will primarily be responsible for running and maintaining an organized front office by filing, completing documentation tasks, copying, updating weekly client records, faxing, updating spreadsheets, maintaining supplies inventory, returning phone calls/e-mails to families inquiring about our program and helping to organize special projects as directed from upper management. The office assistant will also be responsible for maintaining ongoing communication with an average of 30 staff, and assisting them with their daily requests and inquiries. The office assistant will need to report to and take direction from the agency management team. Greeting clients, children attending preschool.

REQUIREMENTS & SKILLS:

• The ability to multi-task and handle several projects at one time (filing, making phone calls, e-mailing, assisting staff, etc)
• Computer literacy and internet skills and knowledge of programs such as Microsoft Word, Excel. Ability to upload/download files, and work with cloud storage.
• Strong communication skills (both oral and written)
• Strong organization skills for following and initiating office policies, prioritizing workload and systems (attention to detail is critical)
• The ability to maintain confidentiality and HIPAA guidelines and regulations
• The ability to take direction from both staff and upper management
• A friendly, outgoing, self-initiating personality
• Reliable and flexible
• Bilingual skills are preferred but not required

EDUCATION/BACKGROUND (not required, but preferred)

• AA-BA in Psychology / Early Childhood Education / Special Needs- background OR ECE units
• BONUS: Experience as an office assistant or in a related administrative field

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• 401(k)
• Health insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Application Question(s):

• Do you live in Atascadero or a nearby city from where you'd be able to commute every day?

Language:

• Spanish (Preferred)

Work Location: In person

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