GENERAL SUMMARY:

In accordance with federal and state laws including FLSA and under moderate supervision of the Payroll Supervisor, performs various clerical, payroll and accounting responsibilities to establish and maintain employee payroll records. Provide compliance auditing of payroll related data as a check and balance for the accurate outcome of employee paychecks. Monitor data flow on Human Capital Management (HCM) systems and process alerts and changes as deemed necessary. Be a resource and provide assistance to departments and employees with the timekeeping system, pay statement view system, Beaumont policies, pay practices and FLSA compliance. Be a intergral part of the operations within the Payroll Department to achieve accurate and timely payrolls while demonstrating excellent customer service to customers (employees).

ESSENTIAL DUTIES:

1. Maintain all payroll data of employees within assigned departments in a timely, accurate and confidential manner. Interact with departmental management and employees.

2. Review, calculate, implement and audit HCM data flow and alerts of all assigned employee changes originating from Human Resources. Determine necessary payroll process for the specific alert to ensure the accuracy of the data flow including retro pay adjustments.

3. Assist, research and resolve employees, Time Editors and Managers with any payroll related inquiries or issues.

4. Review and monitor biweekly time and attendance information. Notify editors/managers when there is an issue and work with them to correct the issue.

5. Perform prospective audits of department input into timekeeping system utilizing timecard and schedules for compliance to governmental labor laws including FLSA and Beaumont policy.

6. Review and process authorized corrections as requested by departments. Audit numerous reports for pay accuracy and compliance. Provide timekeeping assistance to departments as needed to enhance the user’s skills.

7. Review and verify final processing outcomes of data input during the on-cycle payroll run process.

8. Sort departmental mail and faxes throughout the day. Distribute or respond, as appropriate.

9. Maintain up-to-date working knowledge of federal, state and local regulations, as well as, Beaumont Health policies, procedures, pay practices and union contracts.

10. Demonstrates outstanding customer service mindful of the personal aspect of the payroll relationship between employer and employee and ensures that harmony is maintained through constant concern for the fellow employee.

11. Process data for inclusion in the off cycle and manual payroll payment runs following established Beaumont guidelines.

12. Strives for 100% compliance, accuracy and timeliness of all payroll activities.

13. Provide coverage for Payroll Representatives and other co-workers as necessary for vacations, LOA's, absences, and trainees. Complete special projects and other tasks as assigned.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that incumbents may be asked to perform job-related duties beyond those explicitly described.

STANDARD REQUIREMENTS:

1. Supports the Mission, Value and Vision of Beaumont Health (BH). Demonstrates personal commitment through active involvement in the performance improvement process.

2. Supports the Patient and Family-Centered Care (PFCC) model:

• Treats individuals with dignity and respect

• Shares complete and unbiased information with patients and their families

• Encourages and supports patient and family participation in their care

• Partners and collaborates with patients, families, and team members to ensure an excellent and positive patient experience.

3. Supports and contributes towards the BH culture:

• Brings best self to work each day

• Is highly engaged

• Reflects a team oriented approach

• Strives for excellence

• Treats patients, families, and co-workers with compassionate, extraordinary care every day

4. Supports and contributes towards the BH Just Culture Environment:

• Encourage employees to report safety and quality concerns and encourage their participation in redesigning systems and processes to minimize the risks of errors from happening.

• Just Culture is about creating an environment where employees are encouraged to do the right thing, including reporting safety and quality concerns, so that we do not compromise our values in pursuit of our mission.

5. Exhibits excellent customer service skills and behaviors toward internal and external customers and co-workers. Promotes positive public relations with patients/residents, family members, guests, and others.

6. Supports and adheres to all Beaumont Health’s customer service, service excellence, and performance standards. Supports and participates with all required compliance standards that may be department specific and/or identified by the organizations including in-service training, acceptable attendance, uniform and dress code.

7. Adheres to HIPAA requirements and maintains confidentiality of all data, including patient/resident, employee and operations information.

8. Supports and participates in a collaborative team-oriented environment – cooperates and works together with all co-workers, plans and completes job duties, uses appropriate communications in sensitive and emotional situations and follows up as appropriate regarding reported complaints, problems and concerns.

9. Supports, cooperates with and demonstrates safe work practices and attitudes, follows safety rules – including universal precautions - reports and prevents/corrects unsafe conditions and behaviors, and participates in organizational and departmental safety programs.

10. Completes all required compliance standards that may be department specific and/or identified by the organization.

11. Maintains current licensure, registration and/or certification, as applicable, at all times.

STANDARD QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

A. Education / Training: High school graduate or equivalent.

B. Work Experience: Requires a minimum of 1-year experience in a payroll department that oversees timekeeping and payroll processing or as a time editor in Kronos/E-time timekeeping system.

C. Certification, Licensure, Registration: None

D. Other Qualifications: Capacity for independent analysis. Excellent organizational, communication, writing and personal computer skills required. Detail and customer service orientated. Computer application skills including Microsoft programs, timekeeping and payroll software. Multi-tasking, and data entry skills required with ability to manage large volumes of data efficiently to meet strict deadlines. Ability to understand data flow and the effects on related Payroll systems and outcomes. Requires the ability to maintain the highest standards for accuracy and confidentiality in all aspects of work.

• Beaumont Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.