Job description

The Program Clerk performs secretarial duties of a varied nature including:

· Assist administrative staff with preparation of training materials

· Monitor and follow-up on projects for coordinators and director

· Prepare correspondence for mailing as necessary, duplicate correspondence, forms and other materials as needed

· Prepare and submit invoices for payment ensuring that required documentation and authorization is attached

· Assist in preparation of Policy Council meetings by mailing meeting announcement, calling council members, ordering and setting up the room and lunch as needed

· Assist with logistic preparations, taking of minutes and sign-in-sheets for In-Service trainings, staff meetings and policy Council meetings

· Maintain record-keeping system for inventory and in-kind. Prepare spreadsheets as necessary

· Make necessary travel arrangements for staff attending conferences or workshops, including hotel registration, air travel, etc.

· Prepare monthly bills, including utilities; for payment. Process Purchase Order/Payment Vouchers for payment, maintain P.O. record, and credit card records

· Maintain tracking system for employee annual, sick and administrative leave. Process timesheets for salaried, contract and hourly employees twice a month

· Order and maintain administrative office supplies and other supplies when necessary

· Complete data collection and input for child tracking software as appropriate including, but not limited to; recruitment applications, enrollment information, health information, disabilities, nutrition and education

· Various other data collection and input including preparing spreadsheets and producing various reports

· Greet office visitors pleasantly and appropriately, answer the telephone, route calls and visitors, give the public information regarding program services

· Maintain and assist in maintaining records and reports as required

· Coordinate substitute teachers for classrooms as needed. Participate in the interview process and maintain an updated list of current substitutes. Maintain an up to date substitute calendar, which outlines substituting schedule as needed. Maintain an up to date substitute calendar, which outlines substituting schedule

Job Type: Full-time

Pay: $25,198.92 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

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