For more than 135 years, the Art Institute of Chicago and School of the Art Institute of Chicago have shared a commitment to the preservation, education and exploration of the artistic ideal. The Museum and the School are proud of our longstanding relationship, and form a single corporation called the Art Institute of Chicago. While the Museum and School have a shared mission of promoting the arts and art education, their operations are largely separate and each has its own chief executive who reports directly to the corporation's Board of Trustees.

Performs the account reconciliation of balance sheet accounts including, but not limited to, property and equipment, leases, right of use assets and debt. Manages the accounting and reporting of all capital expenditures, including recording depreciation/amortization, and accounting for the disposition and transferring of fixed assets.

PRIMARY DUTIES AND RESPONSBILITIES:

• Manages the Institute’s capital accounting process, including, but not limited to:
  • Preparing fixed asset journal entries and workpapers
  • Maintenance of the fixed asset listing and associated depreciation/amortization schedules for the Museum, School, and Central departments.
  • Ensures proper recording and accounting treatment of new purchases, disposals, and leases. Track the compilation of project costs into fixed asset accounts. Investigate the potential obsolescence of fixed assets.
  • Work with the Museum, School, and Central departments in determining the capital budgets. Track monthly capital project spending in comparison to the budget and distribute to project managers
  • Partners with school and museum on the Institute square footage data and reporting
  • Assist with the preparation of Buildings and Grounds Committee materials as needed
• Makes recommendations to management on updates to accounting policies related to fixed assets Manages the monthly accounting for leased spaces, including maintaining the amortization schedules for right of use assets and related obligations.
• Prepares, reconciles and records monthly debt-related transactions, including accrual of interest, amortization of debt issuance costs and bond premiums and discounts.
• Prepares information for external debt reporting, including calculation of debt covenants and liquidity ratios.
• Prepares payment requests for monthly lease payments and bi annual property tax bills
• Assists in the year-end audit as directed by the Accounting Manager. Responsibilities Include, but are not limited to, preparing audit schedules and footnotes relating to fixed assets, debt and leases and assisting the auditors in their inquiries.
• Maintains a strong technical accounting understanding by participating in educational opportunities, reading professional publications, maintaining personal networks, and/or participating in professional organizations.
• Performs other duties as assigned.

• Bachelor’s degree required in Accounting or other degree with equivalent Accounting experience;
• 3- 5 years accounting experience, Not-for-profit experience preferred
• Previous fixed asset accounting experience strongly preferred.
• Must be detail-oriented, organized, and proficient with Excel.
• CPA preferred
• Ability to work cooperatively and collaboratively with all levels of employees and management.

We offer a competitive, comprehensive benefits package:

• Generous paid time off
• Paid holidays (up to 14 days)
• Medical, dental, and vision insurance
• Generous parental, caregiver, and medical leave benefits
• Competitive retirement plan (up to 9% matching contribution)
• Tuition remission and Tuition Exchange Program
• Great employee discounts
• Complimentary general admission to participating cultural institutions

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Vaccination Expectation

Becoming vaccinated against COVID-19 is the most important contribution we as individuals can make to ensure our own safety and the safety of our museum and school community. All employees must complete an attestation and provide proof of their vaccination status, or request a medical or religious exemption within the first week of employment.

The Art Institute of Chicago is an Equal Opportunity Employer that recruits, hires and promotes qualified individuals without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, veteran status or citizenship. The Institute complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact the Department of Human Resources at apply_help@artic.edu.