Job description

Position Overview
The Subcontract Specialist will administer a variety of government and commercial subcontracts and contracts in accordance with company policies and procedures, applicable laws and customer requirements. Provide onsite guidance to senior leadership regarding contract status and contract compliance matters. The Subcontract Specialist will manage multiple efforts and maintain a professional business relationship with clients and subcontractors. This position works closely with the Accounting/Finance and Human Capital Departments and Operations. The Subcontract Specialist will report to the Director of Contracts.
Duties include, but not limited to:

• Subcontracts Specialist is responsible for subcontract management to include, but not limited to, drafting subcontract modifications, task orders and/or purchase orders, composing correspondence, monitoring funding & ceiling levels, period of performance, provide limitation of funds notifications and other subcontract milestones
• Maintain subcontract files in accordance with CPSR standards and corporate policy and procedures
• Assist with obtaining CPSR approved purchasing system
• Assist in the development or modification of subcontract management tools, templates, methods and processes, as needed and in coordination with the PM, Operations and Program Control/Finance
• Respond in a professional manner to complex inquiries regarding subcontract obligations and revisions
• Identify subcontract risks and issues, suggest alternative that lead to the best solution
• Conducts subcontract close-out to include preparing documents, final reports or release forms in coordination with Operations and Program Control/Finance
• Ensures overall compliance with Government regulations and contract provisions
• Interprets FAR, DFAR and other applicable acquisition regulations, and apply System Highs best practices in their application
• Understanding of contract actions such as; NDA, Teaming agreements, Reps & Certs, contract types, purchase orders, pricing spreadsheets (Excel), task orders, GSA, FAR, DCAA requirements
• Willingness to learn how to manage contracts and perform lifecycle management functions
• Develop and maintain strong relationships with teaming and subcontractor companies

Proposal Support

• Actively participate on proposal teams
• Attend Proposal meetings to understand subcontract requirements and ensure compliance with the requirements of the proposal
• Provide subcontract data required by the proposal team and/or RFP requirements
• Provide IDIQ level submission support (Ebuy for GSA, Seaport NxtGen)
• Provide other proposal support as needed
• Prepare/coordinate subcontractor contractual documentation

Required Skills (Knowledge, Skills, Abilities)

• Recent (within 12 months) hands on experience within a CPSR-approved environment
• Recent (within 12 month) hands on experience with Cost Point (v7 desired, but not required)
• Experience with prime and subcontract contract management
• Knowledge of FAR, DFAR

Professional Business Functions

• Independent self-starter, proactive and professional assertive
• Must be professionally organized
• Ability to constructively engage and resolve challenging situations
• Effective oral and written communication skills, excellent interpersonal skills, and computer literate
• Proficiency with MS Office Suite (MS Word, Excel, PowerPoint and Outlook)
• Strong analytical and problem solving skills
• Ability to multitask
• Available to work before/after typical office hours

Clearance

• No Clearance required
• Ability to obtain and maintain TS/SCI (documentation to obtain clearance must be turned into Security Department within 45 days from hire)

Years of Experience/Education Requirements

• 5-8 years of related experience

Certifications

• CFCM or CPCM preferred, not required.

Travel Requirements

• Local Travel (DMV) as required.
• Ability to travel outside of DVM (occasional/as needed)

Additional Information

• This job description is not designed to cover or contain all job duties required of the employee. There may be additional activities, duties and/or responsibilities that are required for this position that are not listed in this job description.
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
• System High is a Military friendly employer. Our extensive work on behalf of the U.S. government offers those who have served in uniform an opportunity to continue to serve their country in a new and exciting way while enjoying a successful civilian career.
• System High Corporation is an Equal Opportunity/Affirmative Action Employer. We consider applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other group protected by federal, state or local law.
• Equal opportunity legal notices can be viewed on the following PDFs: EEO is the Law; EEO is the Law Supplement; Pay Transparency Nondiscrimination

Location: CORPORATE - 15059 Conference Center Drive Suite 200, Chantilly, VA 20151

Job Type: Full-time

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