Job description

Apply Instructions:

Please apply directly to our website by going to https://hr.fiu.edu/careers/ , select "Prospective Employees" and reference job opening ID # 528780 under "Search Jobs".

Job Summary

Works with the Director of Accelerated Bridge Construction University Transportation Center (ABC-UTC) to carry out various center tasks. Assists the Director of ABC-UTC to communicate with all faculty and other parties involved with the ABC-UTC at FIU and its partner universities to facilitate smooth operation of the center and ensuring timely completion of tasks in a professional manner.

• Coordinates the day to day operations of the ABC-UTC activities related to workforce development (WD), technology transfer (TT) and research. Maintains the centers schedule of events and important deadlines.
• Works with the Office of Research and Development (ORED) to ensure that all essential documents are within the appropriate files and works with various university personnel to communicate on a variety of logistical matters and resolving problems when it pertains to students and the program. Ensures compliance with College, University, State, Federal and other agency riles and regulations.
• Responsible for generating weekly reports of center activities to communicate with the Director of the ABC-UTC.
• Assists project's Principal Investor (PI) of the ABC-UTC projects and ABC-UTC supported graduate students for procurement of supplies and other necessities for projects, and project budget related issues.
• Manages the ABC-UTC website and updates its content. Works with the Directors of WD, TT, and Research as needed.
• Collaborates with the Center's branding and marketing initiatives. Maintain the Center's website, and social media in order to increase visibility and awareness to the community.
• Generates and submits semi-annual reports required by US Department of Transportation (DOT). Prepares and submits information related to Date Management, per US DOT format and maintain them per instructions provided by US DOT. Coordinates to collect the needed information for these reports from Co-Directors at the partner universities.
• Assists the Director of TT in generating annual highlights reports summarizing the year's activities of the ABC-UTC.
• Anticipates and prepares a wide variety of materials needed for meeting, appointments, telephone calls, conferences, correspondence, etc. Coordinates and arranges the schedule, appointments and accommodations for meetings and conferences using discretion for time availability for the Director of the ABC-UTC
• Responsible for coordination and execution of special events when needed such as workshops, and recruitment events.
• Process all travel arrangements, TAs and reimbursements when required.
• Provides follow up on pending actions, ensures completion, facilitates work flow, initiates and implements office procedures.
• Prepares meeting information regarding the program and recruitment. Distributes information and interacts as a liaison as needed.
• Exercises independent thought, initiative, and judgment in the implementation of administrative activities.
• Serves as liaison, maintaining a high level of public relations and interaction with various senior university administration, staff, and faculty. Provides confidential assistance in the receipt and handling of information.
• Responds to inquiries from engineers and others interested in the Center to include but not limited to: sending emails/mails information packets, forms, letters etc.
• Perform other related duties as assigned by Director of ABC-UTC. The omission of specific duties does not preclude the supervisor from assigning duties that are related to the position.

Minimum Qualifications

• Bachelor's degree and three (3) years of office or related experience providing administrative support, or coordinating functions of an office or department.

Desired Qualifications:

• Experience managing the operations of a research center.

Job Category

• Administrative

Advertised Salary

• $50,000 - $60,000

Work Schedule

Begin time: 8:30 AM

End time: 5:00 PM

Pre-Employment Requirements

• Criminal Background Check

Other Information:

• Ability to travel locally and nationally.
• Travel to FIU Campus

How To Apply

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position, be in good performance standing, and have been continuously employed in their present job for at least six months.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

How To Apply

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position, be in good performance standing, and have been continuously employed in their present job for at least six months.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Disclosures

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any citizen of a foreign county who is not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information in the application: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country; a complete copy of your passport; the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

COVID-19 considerations:
FIU's Covid-19 precautions are in line with State of Florida and CDC guidelines.

Work Location: In person

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