Job description

Position Summary

Reporting to the Accounts Receivable Manager, the Assistant Manager is a professional management position which performs administrative and accounting duties. The role oversees all collections activity, due diligence, cashiering, reconciliations, technical and customer service functions. The duties include providing support and management in the selection, supervision, training and evaluation of staff and student assistants. The candidate should have strong technical skills including Excel and Access. Will supervise 4 staff and 1 administrative position. Will work with the AR Manager of Accounts receivable to streamline AR operations using available technologies to accurately maintain student accounts and apply payments. In the AR Manager’s absence, perform duties as acting manager.

Description of Duties:

• Manage all functions of financial aid and loan disbursement through Batch FA Transmittal Update process. Work with the Financial Aid office and State of NJ, administer and control the issuance of all financial aid and tuition refund disbursements. Communicate and follow up with students/parents about uncashed checks. Have uncashed checks resulting from financial aid retracted and out-of-pocket funds sent to the State Escheat.
• Manage third party billings. Setup the Sponsor billing in Colleague. Control the invoicing of tuition and fee charges to federal and state agencies, industries, special scholarships, and all other entities. Manage Nelnet payment Plan. Perform reconciliation on student accounts including third-party contracts and the Nelnet payment plan. Manage County Chargeback receivables.
• Oversee the collection of all student receivable accounts by managing the monthly billing and e-bill process. Manage past due accounts by sending past due letters and gathering student account data to be sent for collection. After the collection efforts are exhausted, submit accounts to the S.O.I.L. program
• Under direction of the AR Manger, provide leadership and training in the Colleague Accounts Receivable module. Act as primary point of contact to the OIT on the maintenance of the enterprise and third-party applications; manage technical operations through testing, implementation, troubleshooting and maintenance. Work closely with OIT, responsible for the implementation of all AR system enhancements; identify and resolve outstanding AR system problems in a timely manner. Test, administer, and update of term specific tuition rules and fee assessment. Work closely with the Financial Aid, Registrar, Admissions, and other departments to collaborate and increase efficiencies and establish effective processes.
• Collaborate with the Finance & Administration on best practices, system/procedure implementations and other areas of responsibility.
• Develop and maintain the Cashier/AR activities calendar, documenting important payment deadlines combined with important communication dates for the office.
• Stay current with all changes and enhancements to AR system. Provide guidance and technical leadership to various functional units of the College in the usage of the Colleague AR system. Troubleshoot specific student problems in Colleague. Create, control, and maintain all Colleague Student AR billing tables. Collaborate closely with the AR Manager and OIT, identify and resolve all outstanding system problems in a timely manner.
• Analyze and reconcile detail general ledger accounts, provide various analyses and reports for year-end closing process. For example, State Aid, Federal Aid, BCC Foundation Scholarships, Bookstore charges.
• Assist with the annual 1098T testing, preparation, and distribution process for all students and in compliance of IRS regulations. Manage 1098T requests for both electronic and mail delivery.
• Modernize AR operations using available technologies to accurately maintain student accounts and apply payments. Manage the upkeep of documentation for the AR department including updating existing policies and procedures as well as documenting new policies and procedures. Yearly oversee department’s records retention.
• Keep current in AR trends and developments by playing an active role in the NJ Bursar’s Association.
• Supervise the daily operations of a full-time and part-time staff. Supervise, interview, recommend for employment and evaluate all staff.

Minimum Qualifications:

Education:

• Bachelor’s Degree in Accounting, Finance or related business discipline required.

Experience:

• Three years of experience in general accounting operations, to include at least one year of supervisory capacity.
• Three years of functional experience with integrated ERP such as Ellucian – Colleague A/R.

Knowledge/Skills/Abilities:

• Proficient in online integrated accounting systems, such as Ellucian Colleague as and third-party software such as Nelnet Campus Commerce, PayMyTuition, AI Portal, ArmyIgnitED, PayPal Manager, and Authorize.net or similar kind.
• Knowledge of, and skills in computer use, with a thorough understanding and ability to use Microsoft Excel, Access, Word, Outlook, and Power Point as well as specialized software programs and computer applications.
• Ability to understand relational database and use reporting platforms to generate reports to assess operational issues, perform daily work, and ensure quality of service.
• Ability to identify problems and troubleshoot system processes. Adapt to new technologies and systems.
• Ability to learn and apply office practices, procedures, policies, and regulations that are essential to the position. Research issues and new features by consulting various sources, i.e., manuals, guides, forums, etc. and implement solutions.
• Ability to learn applicable Federal and State regulations as well as the College procedures, policies, and regulation.
• Proven strong analytical and problem-solving skills.
• Skills in verbal and written communications
• Ability to use interpersonal skills in relationship building
• Knowledge of basic accounting principles and techniques
• Ability to establish priorities and meet deadlines
• Skills in analysis, organizational and detail management, and customer service
• Ability to exercise judgment, make decisions and interpret policies
• Ability to analyze complex situations and make recommendations
• Ability to work independently
• Skills in reconciliation and the ability to process data, format and generate reports
• Ability to work with a diverse student/staff population engage in conflict resolution, coordination of interdepartmental projects, deal with outside agencies and auditors.
• Excellent organizational and time management skills.

Job Type: Full-time

Pay: $69,893.00 per year

Benefits:

• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Parental leave
• Tuition reimbursement
• Vision insurance
• Work from home

Physical setting:

• Office

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Lincroft, NJ 07738: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)

Work Location: Hybrid remote in Lincroft, NJ 07738

colinoncars.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, colinoncars.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, colinoncars.com is the ideal place to find your next job.