Job description

Job Title: Assistant Site Coordinator & Admin Assistant

FLSA Status: Non-Exempt

Job Type: Full-time

Reports to: Out-of-School Time Director

Summary/Objective 

The Assistant Coordinator will work closely with Site Coordinator to support educational experiences of students enrolled in the afterschool program and to ensure program goals are being achieved. The Assistant Coordinator will also provide secretarial and high-level administrative support, including support for the state certification requirements alongside the Out of School Time Director.

Our Culture

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

Essential Functions

• Establishes and maintains effective working relationships with parents, employees, other agencies school district employees, the public and others
• Maintains working knowledge of youth development and Out-of-School Time best practices
• Works independently and as a member of a team
• Maintains enthusiasm, patience, creativity, and a commitment to working with children
• Supports program design and Out of School Time Program Model
• Implements program themes, schedule, and activities
• Assists in supervision and staff development
• Ensures risk management concepts are upheld
• Builds and maintains communication and relationships with students and families
• Assists with attendance and tracking
• Attends staff meetings and trainings as required
• Relays important information and messages to direct supervisor
• Attends regular check-in meetings with direct supervisor
• Fosters an inclusive environment appreciative of differences in the workplace. Meaningfully participate in and lead efforts to support the Y’s commitment to equity and diversity.
• Provides general office support to Out of School Time Director, with duties as assigned.
• Supports the state certification paperwork, requirement, and site visit preparation.
• Help in recruitment efforts for staffing.
• Other duties as assigned

YMCA Competencies

• Mission Advancement: Models and teaches the Y’s values. Ensures a high level of service with a commitment to changing lives. Provides volunteers with orientation, training, development, and recognition.
• Collaboration: Champions inclusion activities, strategies, and initiatives. Builds relationships to create small communities. Empathetically listens and communicates for understanding when negotiating and dealing with conflict. Effectively tailors’ communications to the appropriate audience.
• Operational Effectiveness: Provides others with frameworks for making decisions. Conducts prototypes to support the launching of programs and activities.
• Personal Growth: Shares new insights. Facilitates change, model’s adaptability and an awareness of the impact of change. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date

Supervisory Responsibility

Supervises several staff, volunteers and AmeriCorps members on site when Site Coordinator is absent.

Work Environment

• 50% of this position operates in area schools and community centers and serves elementary aged youth. There are occasional activities that will take place outdoors in different type of weather. 50% of this position will be sitting for long periods of time to complete administrative tasks.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The Assistant Site Coordinator is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. They will also need the ability to provide training and supervision to staff who are at multiple locations.

This position must be able to read, write, and communicate both verbally and in written form to express and exchange ideas. Frequent typing, writing, bending and twisting.

Position Type/Expected Hours of Work

This position will mainly work from 10:00 am - 6:00 pm, with occasional evening and weekend commitments.

Travel

There will be travel in-town for meetings, trainings and between different school/community center locations.

Required Education and Experience

• High School Diploma or Associate’s Degree in field related to youth and families
• Experience working with elementary aged youth in a variety of settings
• Ability to establish and maintain effective working relationships with caregivers, employees, school district employees, and public agencies.
• Knowledge and commitment to the mission, goals, philosophy of the program
• Understands and appreciates diversity with students, parents, and colleagues
• Ability to adhere to the laws and policies governing the program.
• Working knowledge of youth development and Out of School Time best practices
• Excellent organizational and communication skills
• Ability to handle behavior issues with youth.
• Ability to focus on multiple activities concurrently.
• Ability to work independently and as a member of a team.
• CPR, First Aid, AED certifications and Child Abuse prevention training (must receive within 60 days)
• Commitment of supporting principles of equal opportunity and affirmative action to achieve a diverse work environment.

Additional Eligibility Qualifications

• Must be able to pass a Minnesota DHS Netstudy2.0 background study

• Must comply with the Duluth Area Family YMCA’s COVID-19 vaccination policy.

EEO Statement

The Duluth Area Family YMCA (the Y) provides equal employment opportunities (EEO) to all employees and applicants for employment without regards to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the Y complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absences, compensation and training.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Type: Full-time

Pay: $18.50 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• Day shift

Application Question(s):

• To follow Duluth Area Family YMCA policy, we ask all applicants about their vaccination status to ensure the safety of all those who work at or use the services of the Duluth Area Family YMCA. Are you vaccinated against COVID-19?

If you are not vaccinated against COVID-19, do you claim a religious or medical exemption?

Work Location: One location

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