Director National Facilities & Center Functions
Full Time
Irving, TX 75063
Posted
Job description
Description:
Responsibilities
Pacific Dental Services is an Equal Opportunity Employer. We celebrate diversity and are united in our mission to create healthier and happier team members.
Now is the time to join Pacific Dental Services. You will have opportunities to learn new skills from our team of experienced professionals. If you're ready to take your career to the next level and gain valuable experience, apply today!
Overview:
Under the supervision of Sr Dir, Facilities and Special Events, the Director, National Facilities and Center Functions will be responsible for the oversight of all National Support Centers. They will have primary responsibility for the day-to-day center operations of the Dallas Support Center includingsupport of DSC functions, workshops, and meetings, to keep the center running efficiently ensuring the same standards are delivered within each facility. In addition, they will oversee all support center vendor negotiations, contracts & relations, billing ensuring accuracy and that company procedures are followed.
Responsibilities
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Models company culture, values, standards, and best operational practices base on the We Believe Behavioral Framework
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Identify process improvement opportunities and keeps all process SOPs current
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Manage and oversee the Front Desk Receptionist, Facilities Coordinator, and Facilities Specialist at DSC and the Facilities Managers at the other Support Center locations
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Provide any administrative support issues and liaison with the appropriate department head and other necessary people to resolve
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Leads initiatives when collaborating with other National Support Centers to ensureconsistency when implementing processes
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Assess and report progress in meeting department imperatives and objectives
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Coordinate all meeting/team member event details for the Dallas Support Center which includes contract negotiation; budget development; expense tracking; staffing assignments;food and beverage coordination; ancillary event management; registration services; team communication; event logistics; and post-event analysis
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In partnership with Finance and Sr. Director of Facilities and Special Events, createsannual budget and manages all costs in alignment of the annual budget for all National Support Centers
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Manages all local meetings with regards to space allocation and reservation of all meeting rooms
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Develops and maintains an annual calendar of functions for the National SupportCenters
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Negotiates national service agreements to comply with strategic sourcing policies in the most cost- effective manner possible. (Contracts may be in other states or even multi-state vendors)
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Monitor service contract relationships including service performance, quality, and take appropriate action to correct unsatisfactory results
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Oversee all desk moves, locations, and additions within the DSC Support Center, whichincludes coordinating with Maintenance Department on all maintenance requests andreview weekly any current, outstanding ticket items/invoices, and routine maintenance. Maybe required to resolve some routine maintenance
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Manages design, contract negotiations, budget, and installation of all furniture buildouts in new and existing National Support Centers
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Contributes to PDS’s facilities strategy and forecasting of space needs
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Partners with construction on all furniture buildouts for all National Support Centers
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Manages all Cap Ex expenditure for existing and future National Support Centers expansions or new builds
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Maintain proper accounting and adherence to approved budgets for all expenses,in accordance with Company standards
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Maintains compliance with all state dictated programs as it relates to the operation of the facility
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Analyze current contracts and identify cost saving opportunities with competitor analysis and negotiation of rates and services
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Other duties as assigned by Management
Qualifications
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Bachelor’s Degree in Business and/or equivalent combination of education and experience, and 8+ years’ experience in managing subordinates and teams. At least 5 years of leadership experience. In lieu of degree, 10+ years of relevant work experience
Preferred
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3+ years of experience of Operations experience
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Experience managing multiple facility locations is a plus
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Training experience and/or applicable certifications
Knowledge/Skills/Abilities
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Strong abilities in managing the daily operations of department(s) or work unit while developing short to medium term (1-3 years) goals
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Fostering employee development by providing a supportive learning environment
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Highly developed teambuilding, influencing, and collaboration skills
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Ability to direct the work of others and work as a team leader in attainment of goals
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Ability to interpret and apply policies and procedures
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Ability to handle and maintain extreme confidentially with employee records, compensation information, etc.
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Ability to draw valid conclusions; apply sound judgment in making decisions and make decisions under pressure
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Ability to manage multiple projects concurrently, superior project management skills
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Ability to read, analyze, and interpret common financial reports, and legal documents
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Extensive knowledge of MS Word, Excel, PowerPoint, software applications, and use ofstandard office equipment
Benefits
- Medical, dental, and vision insurance
- Paid time off
- Tuition Reimbursement
- 401K
- Paid time to volunteer in your local community
Pacific Dental Services is an Equal Opportunity Employer. We celebrate diversity and are united in our mission to create healthier and happier team members.
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