Executive Assistant to the COO & Executive Deputy Commissioner
Job description
Education Level required: Associates degree or business school graduate in relevant area.
Equivalent Experience required: 5+ years of progressive administrative experience and experience with, or knowledge of, NYS Government. Senior Executive administrative experience with excellent scheduling capability.
Knowledge required: Must have proficient computer knowledge: MS Word, Excel, PowerPoint & Outlook along with experience in using Zoom & Microsoft Teams. Must have excellent oral and written communication skills. Ability to work independently, exercise excellent judgment and confidentiality.
Other: Flexibility to work early mornings and/or late evenings as needed.
Provide wide range of administrative support and manage day-to-day operations for Chief Operating Officer and Executive Deputy Commissioner. Must be able to multi-task and function in a fast-paced environment with high level government executives. Ability to maintain confidentiality and efficiency is a must.
WORK PERFORMED:
- Provide wide range of administrative duties to support day-to-day operations.
- Manage schedule for the executives including logistics and prep material.
- Compile reports and create presentations at COO’s request.
- Track incoming/outgoing mail for COO and allocate to appropriate staff for response.
- At the direction of COO, approve time sheets and travel for COO’s direct reports.
- Review payment authorizations prior to COO’s approval/signature.
- Prepare automated time sheet for COO as requested and reconcile travel/business
- Draft correspondences and emails on behalf of the COO.
- Projects as assigned.
Position expected to work onsite and/or remote consistent with NYS and ESD guidelines and needs.
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